1.Review purchase requests:

oReview daily the purchase requests and assigns requests to officers based on experience and availability.

oClarify the request details with requestor if needed.

oAttend the inception meeting for assigned projects.

oObtain confirmation of funds availability

2.Determine procurement methods and procurement plan:

oDetermine the solicitation method as per LOG-PROC001-A001.

oDetermine if any special donor procurement rules apply.

oPrepare and update the procurement plan for assigned projects.

3.Manage purchase requests and identify suppliers:

oPrepare RFQ for simple requests

oScan the market and the local database and identify suppliers.

oObtain official quotations

oPrepare the Comparison sheet

oPrepare the purchase order.

oAdd the PO details to the PO log

oObtain supplier confirmation.

oNotify the stock of the expected reception date/time and details.

oFill the reception form and obtain the requestor acceptance

4.Prepare the tender dossier:

oAdd the tender details to the Tender Log.

oPrepare the needed documentation for tender dossier as per LOG-PROC-A001.

oReview the prepared tender dossier.

oPublish the approved tender dossier [if public tender].

oSend the approved tender dossier to selected suppliers [if closed].

oReceive tenders from various suppliers.

oCall for a tender opening session.

oFill minutes of meetings and selection documentation.

oFill Award decision

oCommunicate selection results to suppliers.

5.Maintain the contract management:

oCustomize the contract template.

oReview and validate the contract.

oSubmit the contract for approval by the General Manager.

oSubmit completed documentation to the project manager [if project].

oAdd the contract information to the Contracts Log

oRequest payment [if arcenciel].

oFollow-up on reception and requests the signed “Goods receipt” from the requestor before marking the request as solved.

6.Update records, submit reports and handle other tasks:

oSubmit a monthly report on activities.

oScan the market for new suppliers and update the database.

oSupervise the inventory cycle.

oPerform SAP data entry as needed.

oUpdate the status of the assigned requests on the helpdesk.

7.Update the Fleet information

oFollow up the tracking of each vehicle and update the information in the database

oFollow up on the maintenance & repair needs of each vehicle

oUpdate the fleet database

oUpdate the Driver’s database

oReport any anomalies in usage or consumption

oMake sure vehicles information are updated in SAP

Requirements

Basic accounting knowledge and Ability to use accounting system.

Excellent negotiation skills to close the most cost-effective deals and get the best value for money.

Benefits

Competitivesalary + transportation allowance
Transportation costsfor inter-branch movement will befully covered
Medical insurance

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