About the Role

We’re seeking a highly organized, proactive Executive Assistant with nonprofit operations savvy to act as a force-multiplier to the Board President/acting Executive. You’ll manage high-volume communications, keep priorities moving, prepare board materials, shepherd compliance tasks, and bring order to a fast, mission-driven environment. Strong writing and prioritization are essential.

What You’ll Do Executive Support & Communications

● Own the President’s inbox management: triage messages, draft polished responses, flag priorities, and keep follow-ups on track.

● Draft, edit, and proof professional correspondence on behalf of leadership; adapt to the organization’s voice (and leverage AI tools appropriately).

● Coordinate calendar holds, touchpoints, and quick check-ins (1–2 per day) to confirm priorities and unblock work. Board & Governance

● Build and maintain board packets and meeting materials (agendas, minutes, executive summaries, supporting docs).

● Track board and committee action items; gently drive accountability to the strategic plan and annual goals.

● Coordinate logistics and comms for board/general membership meetings; manage reminders, confirmations, and post-meeting recaps.

Compliance & Operations

● Work through a nonprofit compliance checklist (e.g., annual filings, 990 support, policy reviews) in coordination with the attorney and accountant.

● Maintain tidy, accessible documentation and version control for organizational records and policies. Stakeholder & Event Coordination

● Draft and send concise updates to volunteer leaders (e.g., event coverage requests, talking points, RSVP by dates).

● Coordinate occasional event/invitation responses (decide attendance, confirm reps, prep key messages).

Project & Workflow Management

● Break projects into tasks, owners, and timelines; track progress and surface risks or decisions needed.

● Anticipate what’s next; propose process improvements that increase speed, quality, and clarity.

What Makes You a Great Fit

Must-Haves

● 3–5+ years in Executive Assistant, Chief-of-Staff, or Operations Coordinator roles (nonprofit experience a plus).

● Exceptional written communication (clear, concise, audience-appropriate); meticulous proofreading.

● Demonstrated strength in prioritization, time management, and moving multiple workstreams to completion.

● Comfortable setting daily cadence (brief touchpoints) and working independently between them.

● High integrity, discretion, and sound judgment handling sensitive information.

Nice-to-Haves (any of the following)

● Exposure to nonprofit operations/governance (board support, minutes, policy upkeep).

● Familiarity with HR processes (performance cycles, compensation review coordination).

● Experience supporting regulatory/financial filings (e.g., 990 preparation with outside CPA).

● Light event coordination and stakeholder communications experience.

Tools You Know (or Learn Quickly)

● Google Workspace or Microsoft 365 (Docs/Word, Sheets/Excel, Slides/PowerPoint)

● Project/task trackers (Asana, Trello, ClickUp, or similar)

● PDF editors; e-signature tools; basic cloud file organization

● Bonus: Comfort using AI tools to draft, summarize, and polish copy Work Style & Traits

● Owner mindset: you take responsibility for outcomes, not just tasks.

● Organized & detail-obsessed: you create order, checklists, and clear next steps.

● Calm under pressure: you keep momentum when priorities shift.

● Service-oriented partner: you elevate the executive’s time and amplify the mission.

Schedule & Availability

● Consistent coverage during Eastern Time business hours, with brief scheduled touchpoints daily.

● Occasional flexibility around key meetings or deadlines.

$500 - $700 a month

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Assist World

New Jobs

Executive Assistant & Nonprofit Operations Coordinator (Part-time to Full-time)