Full-time

Description

The Administrative Assistant contributes to the effectiveness of the Culture of Life Office by providing administrative support to the Culture of Life Office director.

General functions:

Creates brochures, flyers, newsletters, announcements, PowerPoint presentations, and other public relations materials in coordination with the Culture of Life Office director and the Diocesan Communications team.
Reviews the Culture of Life website and forwards revisions and updates to the Diocesan Communications team.
Manages and handles all correspondence for the Culture of Life Office, including email, phone, and regular mail.
Responsible for the general upkeep and orderliness of the Culture of Life Office space.
Attends to assignments and long-term projects as directed by the Culture of Life Office director.
Must have a pleasant telephone demeanor, strong communication skills, and the ability to resolve conflicts, as well as professionally greeting the public, screen calls, and schedule appointments for the Culture of Life Office director.
Must be able to speak appropriately about Culture of Life-related issues, particularly during phone calls or with visitors.

Other Duties & Responsibilities

Ability to generate reports for tracking purposes using Smartsheet or Excel spreadsheets, as needed.
Must be able to multi-task well and maintain a time management system for ministry planning.
Supervises volunteers, interns, and projects, as appropriate.
Must be willing to pursue ongoing professional development to enhance job performance and/or organizational goals, as identified through regular supervision and annual performance reviews.
Follows the diocesan dress code and dresses professionally.
Must understand the priority of inquiries, attention to detail is essential.
Assists with coordinating events and projects as needed.

CATHOLIC FAITH

Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

Requirements

Associate degree in general studies or related field or equivalent experience.
Requires at least 3 years’ experience in a similar position.
Proficient in Microsoft Office 365 Suite, Windows 11, Adobe Acrobat, and Canva are necessary.
Experienced in researching and compiling data from the internet.
Must be proficient in communication media technology.
Must be flexible regarding work hours and responsibilities.
Excellent verbal and written communication skills in both English/Spanish is required.

Catholic Charities of Central Florida

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Administrative Assistant Culture of Life Office