Title:    Accounts Payable Specialist
Date:   September 6, 2022
Department: Finance
Location: Virginia Beach, VA
Reports to: Assistant Controller

Overview:
Analyzes invoices and expenses for accuracy and eligibility of payment. Ensures timely and accurate payment of general payables for the company. Prepare accounts payable register and related reports in a timely manner. Responsible for purchase order oversight and administration. This person will assist the department in general accounting duties and participate in other general office activities.

Responsibilities:

Own day-to- day Accounts Payable process for assigned area.
Prepare weekly cheque runs and submit to Staff Accountant for payment to ensure timely payments to vendors.
Enter all non-electronic invoices and ensure proper coding and authorizations are obtained.
Responsible for reconciling payables to vendor portals, ensuring vendor credits are accurate and resolving differences.
Maintain all vendor master data and complete routine audits on vendor master file changes
Prepare all necessary month end entries to record credit card transactions and reconcile credit card statement monthly.
Review all employee expense reports in Concur, ensuring compliance to the corporate T&E policies and procedures, for approval and process reimbursements.

• Assist in implementation of Purchase Order module within NetSuite or externally.

Contribute to process improvement efforts through identifying areas within accounts payable and accounts payable related processes for improvement and proposing solutions.
Assist in preparation of weekly cash flow forecast.
Prepare ad-hoc vendor analysis, as needed.
A commitment to embrace the company’s mission-centric culture through alignment of personal behaviors with the company’s core values

Qualifications:

2-4 years’ experience in accounts payable or similar role
Self-starter with the ability to work independently in a dynamic, fast-paced environment.

Knowledge of accounts payable standard operating procedures and best practices.
Strong attention to detail, motivated, able to handle multiple tasks, and prioritize accordingly.
Ability to work as a team member, interact with all levels of employees throughout the organization.
Effective communication skills, both oral and written.
Proficiency in Microsoft Office (Word, Excel, and Outlook) and NetSuite, preferred.

Working Conditions:

Hybrid Office environment – no special conditions
If working from home, employee will need to have a designated, distraction-free work environment conducive to the confidential nature of the job
Flexible nature to manage competing and changing priorities
Some travel to support business and social impact events and activities

Leesa Sleep

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Accounts Payable (AP) Specialist