Part-time

Description

Part Time Meeting Planner/Group Administrator

Position Summary

To coordinate all aspects of assigned local group meetings and activities. Responsibilities include the planning, organization, and coordination of group meetings. High focus is placed on maintaining good relationships with our members through a level of customer service that exceeds expectations. Additional duties include working closely with department manager and support staff to deliver outstanding facilitation at group business meetings, monitoring for Federal antitrust compliance, and follow up paperwork Local/regional travel is required.

Key Responsibilities:

MEETING PLANNING

Location selection.
Negotiation of all restaurant contracts/reservations.
Coordinate and oversee special activities for the group.

MEMBER/PROSPECTIVE MEMBER RELATIONSHIPS

Be responsive to group members, prospective members and co-workers.
Promote group membership and recruit new members.
Advise prospective and current group members of the rules and procedures that govern the group.
Ensure the data contributions and meeting attendance figures are tracked and reported on for each cycle.
Keep a positive and cooperative attitude.
Represent NACM Connect in a professional manner.
Professional appearance.
Be familiar with the needs of group members and solicit their feedback.
Be prompt, reliable and respond courteously to members and co-workers.
Be approachable and involved with your group members.

PRODUCTS AND SERVICES

Familiarize members with the association services and products via email contact and face to face discussions at meetings.
Present the details and instruct members on how to contribute their monthly data electronically.

MONITORING FOR ANTITRUST COMPLIANCE

Diligently enforce antitrust compliance both at meetings and in all group activities.
Read statements prior to all account discussions.
Respect the confidentiality of proprietary credit information.
Keep members aware that information exchanged is strictly confidential.

ADMINISTRATIVE DOCUMENTATION

Proof all correspondence
Update database for changes. Advise accounting of any cancellations.
Prepare personal expense reports.
Meeting Follow-up.
Complete meeting minutes.
Follow up on unpaid membership dues and meeting expense invoices

MISCELLANEOUS

Other duties as assigned.

Job Requirements

Meeting Planning experience

Practical experience with Microsoft Office software.

Credit management experience a plus

Association experience a plus

College course work or Degree a plus

Job Type: Part-time

Requirements

Meeting Planning experience

Association experience a plus

Practical experience with Microsoft Office software.

Credit management experience a plus

NACM Connect

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Part-Time Group Administrator