Job Details

Main Campus - Sherman Oaks, CA

Full Time

4 Year Degree

$85,000.00 - $92,000.00 Salary/year

Up to 25%

Any

Nonprofit - Social Services

Description

The Admissions & Events Coordinator is a full-time, 12-month, exempt position reporting to the Principal. The standard workday is 7:45 a.m. to 4:30 p.m., but this role requires a significant commitment to evenings and weekends for school visits, presentations, recruitment events, and admissions interviews. Flexibility and the ability to work a demanding schedule are essential. This position is crucial for creating and executing engaging events that attract prospective families and students, showcasing Notre Dame's vibrant programs and welcoming community. The Event Coordinator manages all logistical aspects of admissions-related events and collaborates closely with the Admissions and Outreach Coordinator to ensure a seamless and positive experience for prospective families. To thrive in this position, an individual must have strong organizational skills, be comfortable presenting to large groups, functioning as a team player in a performance-oriented environment, and engaging effectively with teenagers and their families. The position requires a commitment to duties outside of regular school hours, including evenings, weekends, and school events. This role works closely with the Principal to ensure alignment with the school's overall enrollment strategy and the President's vision.

PRIMARY RESPONSIBILITIES:

Event Management:

Plans, organizes, and manages all admissions events (Open Houses, Information Sessions, Student Visit Days, Friday Night Lights, Articulation Dinner, HSPT Workshop and Practice Test, Honors Dinner, Freshman Registration, New Parent Orientation, Transfer Orientations and events).
Coordinates all event and meeting logistics, including facility set-up, maintenance requests, and hospitality.
Oversees event registrations on Blackbaud.
Secures faculty for proctoring HSPT exams, teaching HSPT courses, and assistance with admissions events.
Coordinates all student bus transportation for enrolled students and those attending special events.
Manages all logistics for HSPT (5 tests per year), including registration.
Coordinates RSVPs, hospitality and menu, table decor, and logistics for the Honors Dinner.
Organizes Articulation meetings and dinner.
Assists Campus Ministry team with Mary’s Day annually in May.
Organizes Applicants Grandparents Day in the fall.
Helps organize Friday Night Lights.
Oversees all logistics and set up for Registration Day in March.
Hosts a thank you lunch for ambassadors and teachers after the admissions season.
Organizes Summer Movie Night for incoming families.
Attends the Private School Village Picnic and Independent School Alliance events

Summer School Coordination:

Coordinates Summer School (Summer Bridge and HSPT Workshop) with Principal, Vice Principal, Summer School Director, and Math/English Department Chairs.
Orders/picks up food for Summer Bridge meetings.
Handles parent communication for Summer Bridge, including post-program follow-up meetings.
Collects fees for Summer Bridge.
Organizes the end-of-year Water War or other class spirit event for freshmen.
Orders supplies for Summer Bridge.

Marketing & Communications:

Develops and creates all marketing materials.
Collaborates with the webmaster to maintain and update website information.
Contributes to the monthly parent newsletter.
Orders marketing and promotional materials over summer.
Presents at partner schools’ high school nights.
Arranges partner school meetings, phone conferences, and school tours.

Admissions Support:

Assists with the application process and provides support on Zoom for application workshops
Communicates as needed with applicants.
Supports the Admissions & Outreach Coordinator in building relationships with partner schools.
Provides support for application workshops and HSPT events.
Helps with calls to families who haven't re-registered.
Aligns the admissions calendar with the school’s master calendar.
Creates the interview schedule and arranges for applicant registration.
Organizes admissions committee lists, hospitality, and all materials.
Conducts interviews (day, night, weekends).
Administers make-up HSPT exams as needed, securing materials and proctors.
Communicates with partner schools about their applicant pool.
Interviews transfer students.
Coordinates the HSPT Fall workshop and practice test..

Other Responsibilities:

Oversees and co-manages the admissions budget.
Answers phone calls and emails.
Conducts Zoom meetings with prospective families for different events.
Attends Direct Report and Academic Council meetings.
Assists with 8th-grade visit days.
Assists with Holy Cross Day for ninth graders.
Independent School Bus Liaison.
Conducts campus tours and information sessions.
Organizes math and language placement tests for new students (with Vice Principals and Math/Language Department Chairs).
Coordinates and calendars the financial aid meetings, preparing all materials and arranging for hospitality.

Qualifications

Bachelor's degree required.
Admissions, marketing or event planning background preferred, but not required
Highly developed interpersonal, public speaking, presentation and written communication skills
Possession of a valid driver's license and access to reliable transportation.
Experience with public speaking, including presentations to large groups.
Strong organizational skills and ability to work effectively in a team and performance-oriented environment.
Proven ability to engage and relate to teenagers.
Proficiency in Google Suite, Microsoft Office Suite, Canva and/or InDesign.
Experience with Blackbaud or other CRM databases.
Ability to lift and carry boxes and materials weighing up to 25 pounds as needed.
Commitment to diversity, equity, and inclusion, aligned with Notre Dame's Holy Cross Catholic mission.

Notre Dame High School, Sherman Oaks

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