Program Coordinator, US Team
Position Location: Remote- US based. Open to candidates who reside in the following states - MD, DC, MA, MI, CA, CT, NY, NC, DE
The Program Coordinator plays a vital role in ensuring the efficient support of the US Program Team at Imaginable Futures. This position provides essential administrative and logistical support, enabling seamless program operations and coordination. Success in this role requires exceptional organizational skills, clear communication, and a passion for driving social change.
About Imaginable Futures:
Imaginable Futures (IF) envisions a world of universal well-being where every person has the opportunity to build a brighter future for themselves, their community and the world.
As a social change funder, Imaginable Futures supports people, ideas and initiatives that contribute to more equitable and healthy systems so that all learners, families and communities can thrive.
Investing at the intersection of learning and equity, Imaginable Futures collaborates with communities and partners to disrupt patterns of inequity and catalyze meaningful change for learners of all ages in Brazil, Kenya and the United States.
Launched in 2020, Imaginable Futures is a venture of The Omidyar Group and has invested over $300 million in more than 200 partners.
Visit imaginablefutures.com to learn more.
Our Commitment to Diversity, Equity and Inclusion
Justice. Equity. Diversity. Inclusion. What we call our “JEDI” principles inform everything we do and what we aspire to achieve. They guide our beliefs, drive our strategy, and shape our culture, operations and actions.
We believe that equitable access to learning is central to healthy, just and prosperous societies. Every person—regardless of race, background, ethnicity, gender, sexual orientation, religion, income, health and abilities—should have the opportunity to learn and realize the future they imagine.
We know that the systems of oppression still embedded around the world—including colonialism, racism and sexism—mean not everyone has the same opportunity to thrive. We work in partnership with changemakers to dismantle these systemic barriers by ensuring that those most proximate have a prominent seat at the table and by co-creating solutions for learners and their families.
As a social change funder, we understand our privilege and the inherent power imbalances in our work. As individuals, we are committed to doing the work to change our own perspectives and behaviors. Within our organization, we are committed to nurturing an environment that encourages constant learning and adaptation, welcomes authentic conversations around hard and difficult topics, and values diversity in viewpoints and cultural perspectives. And externally, we are working to shift harmful philanthropic practices and support the creation of more equitable systems where learners are represented, liberated and able to live dignified, fulfilling lives.
Here's More About What You'll Do:
Program Support
- Assist the US program team, in preparing and organizing grant proposals, ensuring clarity, alignment with priorities, and adherence to funding guidelines.
- Handle grant agreement closure tasks, such as PAC submissions, wire confirmations, and obtaining necessary signatories.
- Schedule, coordinate and oversee logistics for virtual and in-person program meetings and partner convenings, including travel arrangements, accommodations, team building activities and general event planning, with assistance from the Administrative Assistant.
- Manage Asana, our project management tool, for the US program team.
- Manage the agenda of internal meetings, ensure accurate notes when appropriate, ensure key action items go into Asana.
- Participate in virtual and in-person local and global team events, offering insights for program improvements.
Financial and Legal Partner Support
- Support the contracting of and payments to local vendors.
- Monitor financial reports and provide reporting to the global finance team, proposing changes and improvements when necessary.
- Support with tracking program budget, alongside the Operations Program Lead.
Data and Knowledge Management
- Support the US program team with grant operational tasks in Salesforce, including accurately entering and managing data (i.e., grant details, contact information, etc.)
- Support contract processing, invoice tracking, and document filing in Salesforce in partnership with the program, legal and finance teams.
- Prepare reports, presentations, and other documentation as needed.
- Monitor and report on program metrics and outcomes.
Communication
- In partnership with the Strategic Comms Lead, help to draft and distribute program communications, including newsletters, emails, and event invitations.
- Maintain and update local email distribution lists.
This list outlines primary responsibilities but is not exhaustive. Additional duties may be assigned as needed to support the team and organizational goals.
What You'll Bring To The Team:
Please note that this is a guide, not a checklist. Research indicates that many people from historically underrepresented backgrounds (women, people of color, LGBTQ+ people, etc.) will often fail to apply for jobs because they feel that they do not meet 100% of the qualifications listed on the job description. As an organization dedicated to JEDI in the workplace, we encourage all candidates, and especially candidates from historically underrepresented backgrounds, to apply for any of our open positions.
- Passion for social change with a deep understanding of justice, equity, diversity, and inclusion principles.
- Minimum of five years of work experience in program coordination or administrative roles, with demonstrated ability to manage multiple tasks efficiently.
- Proficiency in IT tools, including MS Office, G Suite, and virtual meeting platforms like Zoom or WebEx. Familiarity with Salesforce or other CRMs is highly desirable.
- Exceptional writing and interpersonal communication skills.
- Strong attention to detail, excellent time management, and the ability to work independently.
- Self-motivated, results-oriented, and flexible, with a collaborative mindset.
- Willingness to travel domestically and potentially internationally 4-6 times a year for in-person meetings.
- Reliable high-speed internet access.
Core Competencies For This Role:
- Effective Cross-Functioning: effectively tracks and executes tasks that may present competing priorities and identifies leading and supporting efforts to improve administrative operations.
- Innovation & Creativity: uses new approaches and draws from diverse sources of ideas to create work products that support the goals of the team.
- Organizational Skills: manages work by efficiently planning tasks and time, paying attention to detail, and effectively prioritizing responsibilities to achieve the desired outcome.
- Project Management: provides direction on the vision and execution of the project by planning, goal setting, making decisions, communicating, and motivating team members.
- Problem-Solving: makes sense of complex, unclear, and contradictory information to solve problems effectively.
- Attention to Detail: deploys meticulous accuracy in the execution of tasks and efficiently allocates resources (time, software, money, etc.) in the completion of work products.
- Agility: operates effectively and with flexibility, even when organizational processes are not clear or developed.
What You Can Expect From Us:
Some of the values that guide our recruiting process: We are committed to ensuring a recruitment process that centers in candidate care.
- Positive Candidate Experience: We aim to create a positive and memorable candidate experience, regardless of the outcome. Even if a candidate is not selected, we want them to leave the process with a positive impression of IF and our values.
- Inclusive and Equitable Experience: We are committed to providing an inclusive and equitable recruitment process, ensuring that all candidates are treated fairly and have equal opportunities to demonstrate their skills and potential.
- Transparency: The recruitment process will be transparent, and all candidates will be provided with clear information about the role, compensation, and selection process.
Competitive Compensation And Benefits: The estimated annual salary for this role is $66,200 -$82,700 however the exact salary will vary, based on location and experience.
In addition to the salary, employees of Imaginable Futures also enjoy a strong total rewards package that includes:
- Comprehensive medical, dental, and vision benefits
- Professional Development Funds
- 100% Remote Work Environment
- Monthly Cell Phone and Internet Allowance
- Monthly Health and Wellness Stipend
- 12 Weeks of Paid Parental Leave
- Holidays and Paid Time Off
- A Competitive Contribution Towards Your Retirement Plan
- Employee Assistance Program (EAP)
- And More!
How To Apply
Submit a resume and a one-page cover letter. The cover letter should address why you’re excited about this role.
If we can make the application process easier through accommodation in the recruitment process, please let us know by sending us an email at recruiting@imaginablefutures.com.
Equal Employment Opportunity
Imaginable Futures is an Equal Opportunity Employer that values diversity and understands that embracing our differences makes us a stronger, better firm. We recognize the importance of having a workforce that reflects the various communities in which we work, and we are committed to creating an inclusive environment where diverse employees want to work and can flourish professionally. In line with our culture, all qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, gender identity or expression, veteran status, marital status, or any other characteristic protected by federal, state, or local laws.
