Coordinator, Philanthropy & Events
General Description:
The Coordinator, Philanthropy & Events will be providing the Advancement and Community Engagement team with professional support for the coordination of resource development, growing annual giving through individual donors, and coordinating stewardship projects to meet the fundraising and strategic priorities of the organization. The coordinator will capture, organize, use, and analyze constituent data and conduct prospect research and daily oversight of data availability, data entry, reporting processing, and communication acknowledging donations using best practice techniques to maintain optimal data integrity to achieve Premier’s mission.
Essential Duties and Responsibilities:
- Coordinate the annual giving campaign with a focus on the acquisition of new entry-level donors and stewardship, growing the number of individual donors giving <$1,000 annually.
- Coordinate the logistics of the 1979 Monthly Giving Circle activities, including newsletter, and other donor cultivation events.
- Coordination of the gift accounting process including the proper coding of each donation into the donor database, sending appropriate acknowledgment letters, making notifications when gifts are made in honor or memory of individuals, and maintaining all donor records accurately and confidentially.
- Assist in the management and cultivation of and stewardship of current and prospective donors.
- Participate in the composition of Premier solicitation proposals submitted to individuals.
- Identify opportunities for community engagement and obtaining community support.
- Coordinate the collection and organizing of mission-oriented stories for impact messaging.
- Partner with the team in developing and organizing annual stewardship events and activities.
- Ensure prompt, consistent, and meaningful gift recognition to donors.
- Responsible for depositing all monies received and performing accounting duties to balance the deposit with gift accounting records.
- Coordinating the issuance of pledge reminders for campaigns such as Give Day (Annual Giving) and Capital Campaigns.
- Ensuring accurate data retrieval on the donor database for assigned reports, mailings, etc.
- Coordinate and reconcile gifts with finance team monthly.
- Troubleshoot donation processing issues, identify their root causes, and respond to donors in a timely fashion.
- Assist the team in developing a robust sustainable donor pipeline through prospect identification, qualification and research reports to support data-driven giving.
- Compile complete donor prospect profiles for the team.
- Pull reports and provide analysis of trends of segmented lists of donors for annual reports, annual appeals, and monthly board reports.
- Enter communications and interactions including tours and CEO calls into the database.
- Build fundraising event pages in Qgiv and update them with new sponsors and donors.
- Assist with managing event registrations and guest lists.
- Process United Way pledges.
- Responds to inquiries from volunteers, staff, visitors, and donors periodically.
- Required to attend some fundraising events as assigned by department leaders.
- Ensure confidentiality and HIPAA compliance at all times
- Keep other care team members informed when situations occur that disrupt timely patient flow through site.
- Contribute to community give back initiatives and be an advocate for Premier’s mission
- Adhere to patient care needs and the core values of Premier Community HealthCare to provide best-in-class patient experience
- Work towards attaining department goals and drive Quality Improvement / Quality Assurance (QI/QA)
- Other duties as assigned
Supervisory Responsibilities: None
Knowledge, Skills, and Abilities:
- Demonstrated track record of implementing successful individual giving strategies.
- Collaboration skills and teamwork oriented.
- Organizational and time management skills.
- Strong interpersonal skills.
- Project management skills such as event planning and outreach events.
- Ability to handle multiple open projects with attention to detail and accuracy while adhering to deadlines.
- Goal-oriented with strategic thinking ability to work both independently as well as with a team.
- Desire to apply fundraising techniques with imagination and entrepreneurial spirit.
- High degree of comfort working with technology, from database management to MS Office applications.
- Knowledge of prospect research and management.
- Maintains a professional relationship and positive attitude with co-workers, patients, the entire organization, and the public.
- Maintains the highest professional work ethics.
- Displays enthusiasm toward the work, mission, and vision of the organization.
- Exceptional customer service skills and demonstration of empathy and compassion to a diverse patient population.
- Ability to communicate effectively, verbally and in writing with multiple levels within the organization.
- Excellent grammar, spelling and interpersonal skills.
- Exhibits honesty and ethical conduct, maintaining confidentiality and upholding Premier Community HealthCare's values in all interactions.
Qualifications:
- Associate degree preferred in business, communications, public relations, nonprofit management, marketing, any related field, or commiserate professional experience.
- Five years of fundraising experience in non-profits, donor relations, special events, and/or community outreach.
- Proficient computer skills with intermediate/advanced level of knowledge of program software and Microsoft Office programs including Word, Excel, and Access.
- Experience in program database systems and spreadsheet programs.
- Proficiency in Bloomerang or comparable donor database preferred.
- Obtain and maintain annual compliance throughout employment
Working conditions and physical requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to lift 20 lbs. regularly and 30 lbs. to 50 lbs. occasionally.
- Ability to sit for long periods of time.
- Direct exposure to computer screens.
- May be exposed to contagious/infectious diseases.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) serving in this position. Employee(s) will be required to follow any other job-related instructions and to perform any job-related duties requested by any person authorized to give instructions or assignments.
