Office Coordinator

United Way of Blount County • FULL_TIME • Maryville, Tennessee • $20 - $21 / hour • 6d ago

Office Coordinator

This position conducts administrative and logistical tasks related to every area and function of our organization. Primary responsibilities include data entry, maintaining information related to donors and partners, processing accounts receivable, providing logistical support for events and meetings, and conducting advanced administrative tasks to ensure efficient team functioning. A successful Office Coordinator will demonstrate strong team orientation and a commitment to quality performance.

Key Competencies:

Models kindness with staff, donors and volunteers, upholding United Way’s commitment to equity and inclusion
Understands and consistently practices responsiveness and accountability to all staff, donors and volunteers
Communicates clearly and professionally with people from diverse backgrounds
Supports activities across all departments
Adapts to changing needs and service delivery systems

Key Duties & Responsibilities:

Data entry
Field calls from primary phone line and assist walk-ins by referring to direct service agencies
Greet guests that come into the building
Maintain information related to donors and partners
Process accounts receivables
Coordinate, schedule, and prepare for meetings hosted internally and externally
Attend monthly board meetings and take minutes
Monitor and manage multiple email accounts
Administer bulk mail communications including thank you letters, invitations, and solicitations
Serve as liaison for Christmas Collaboration
Track and order inventory of office supplies and printed materials
Maintain and promote VolunteerBlount website
Update UWBC website as needed for calendar events and board of directors portal
Coordinate CANpaign food drive
Attend and take minutes at monthly Helpline meeting
Perform other duties as assigned related to the entire organization and to support all staff

Education:

High school diploma or GED required

Qualifications:

3-5 years’ office experience
Prior nonprofit experience beneficial
Understanding of and commitment to the mission, vision, and goals of United Way of Blount County

Skills:

Excellent interpersonal skills
Attention to detail
Demonstrated professionalism in conduct and communication
Familiar with general office equipment
Comfortable with new business systems, databases, and technology
Proficient in the latest Microsoft Office Environment (Word, Excel, PowerPoint)
Familiar with Adobe applications and Canva

How to apply: Please email your resume and cover letter to jobs@unitedwayblount.org by Noon on Wednesday, January 29, 2025

Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our team to assess your application.