SUMMARY: The Office Assistant’s primary responsibility is to ensure that the office is running efficiently. Additionally, this position will assist all departments as needed on specialized tasks, including sales order entry, and closing and working with proprietary software.
DUTIES AND RESPONSIBILITIES
-
Fill the copiers and printers with paper
-
File for sales service and accounting
-
Retrieve and distribute faxes electronically via e-mail frequently throughout the day
-
Daily mail pick-up and delivery
-
Book meetings for the board and conference rooms
-
Various tasks requested by Sales and Accounting personnel
-
Preparation and distribution of weekly schedule
-
Manage office supplies and coordinate orders, including general supplies and IFP logo supplies (i.e. letterhead)
-
General office maintenance and organization
-
Distribution of courier packages
-
Type faxes, memos or letters as requested Special projects and assignments as business dictates
-
Coverage of IFP reception desk, including phones and courier shipment preparation
SUPERVISORY RESPONSIBILITIES
SKILLS AND QUALIFICATIONS
-
Ability to work independently or in a team Strong communication, organization, and time management skills
-
Bachelor's Degree required
-
Reliable and punctual
-
Detail oriented
PHYSICAL DEMANDS
WORK ENVIRONMENT
CERTIFICATES, LICENSES, REGISTRATIONS
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
