Events Manager

Stanford University • FULL_TIME • Stanford, California • 1d ago

Events Manager

Welcome to Land, Buildings & Real Estate:

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY.”

Job Purpose:

The Event Manager plans and manages the audio visual and furnishings for special events implemented by Event Services. In addition, coordinates the services of any contractors hired by Event Services and helps to manage any additional services provided by other Stanford Departments. The Event Manager has the overall responsibility for ensuring that the logistics for special events operate smoothly and that the technical services for the event are delivered successfully.

Core Duties:

Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.
Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.
Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.
Works with minimal supervision and in context with the rest of the team at Event Services.
Schedule staff, contractors, and equipment in such a manner as to ensure a positive result.
Plays an active role with the various “Big 5” events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit Weekend, and Commencement) that take place campus-wide.
Maintain records related to venues and vendors.
Meet with stakeholders to plan scope and format of events, establish, and monitor budgets, and/or review administrative procedures and event progress.
Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
Take responsibility for budget planning and management, venue management, and equipment and facilities management.
Build and maintain relationships with internal and external partners.
Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations and evaluate alternatives.
Procure and coordinate vendor services.

Education & Experience:

Bachelor’s degree and three years or of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrates success planning events.
Ability to work both independently and as part of a team.
Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Demonstrates creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

Must possess and maintain a valid California non-commercial Class C Driver’s License.

Physical Requirements:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to drive day or night.

Working Conditions:

May require some travel and working evenings and weekends.

Work Standards:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

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