Position: Project Coordinator 

Terms: Full-time, Non-exempt (Hourly), 1-year contract

Location: CA-Based Hybrid-Remote; Southern CA preferred as occasional office and in-field travel is required

Compensation: Based on qualifications and experience

Benefits: Eligible for all company benefits

Interviews: Interviews are scheduled as applications processed 

Deadline to apply: Position open until filled

PROJECT COORDINATOR JOB DESCRIPTION

Are you ready to create a brighter energy future as part of a passionate and purpose-driven team? As a Project Coordinator supporting TEC’s public sector energy programs, you’ll help communities transform their energy use and empower public agencies to execute smart strategies that build local resilience in California's transforming clean energy economy. 

TEC is scouting for talented Project Coordinators (PCs) to help our Energy Strategies teams develop and deliver clean energy projects across a growing portfolio of programs. You can expect to immediately support one or more contracts, including the Southern California Regional Energy Network (SoCalREN) Public Agency Programs and the Inland Regional Energy Network (I-REN), which engage the collective action of public agencies to save energy and money while protecting their community’s valuable resources.

The PC will directly support Project Managers (PMs) and assist with deploying technical assistance to public agencies as they plan, finance, and implement energy efficiency projects. Qualified candidates are able to effectively engage with public agency stakeholders, track project details and documents, coordinate and perform administrative duties at meetings, develop reports and presentation content, develop funding and financing applications, and be able to effectively support multiple team members across various departments.

TEC is also interested in candidates open to leveraging their skills and expertise across other programs and initiatives as our business opportunities evolve.  Project Coordinators often support a variety of TEC’s program activities; therefore, TEC is interested in candidates who can be flexible and leverage their skills across TEC’s projects and initiatives. One of TEC’s values is “learning on the fly”, which means we expect a successful candidate to be able to learn and grow on the job and build expertise by trial and error.

Essential Functions & Responsibilities 

Your responsibilities will focus on supporting a team of Project Managers with energy efficiency retrofit projects from identification to completion, including but not limited to:

Primary Responsibilities

• Build and maintain positive relationships with stakeholders, such as public agencies, schools, community organizations, strategic partners and subcontractors/vendors

• Schedule and support the facilitation of meetings and events, developing program correspondence including reports, presentations, agendas, and meeting minutes

• Assist in tracking, reporting, and analysis of metrics related to contract goals, deliverable,s and objectives by using tracking templates and customer relationship management (CRM) databases

• Utilize Google Sheets/Excel for data analysis, computing energy efficiency calculations, and leveraging templates to prepare financial analyses to communicate business case proposals for projects

• Complete energy efficiency program and incentive applications with support from technical consultants and Project Managers

• Support project closeout including coordination with program vendors/subcontractors, review invoices, prepare and finalize project closeout documents including installation reports, and communicate discrepancies requiring resolution

Other Duties

• Assist team in addressing technical questions from public agencies, which may include coordinating with technical consultants to obtain the appropriate response

• Develop municipal building portfolios and benchmarking analyses within ENERGY STAR Portfolio Manager and other similar platforms

• Support the production of data-based reports and dashboards on the progress of program goals

• Develop a comprehensive understanding of the incentive program processes to support project vetting and the review and QC of incentive applications

• Produce regularly scheduled updates and reports on the progress of assigned projects

• Develop a solid comprehension of program components and initiatives, organize and communicate relevant program documents

• Research relevant funding and financing opportunities for public agencies as assigned and present findings to internal staff

• Serve as a company-wide resource for TEC

Qualifications

• Bachelor’s degree in a relevant field or equivalent work experience

• Ability to prioritize and handle multiple tasks to support various team members

• Ability to complete assignments in a thorough, accurate, and timely manner

• Attention to detail and follow-through in tasks that meet agency and contract expectations

• Ability to quickly learn and understand fundamentals of building systems, building energy performance, energy project financing terminology, best practices, and assessment/measurement

• Relevant work experience in the energy efficiency and sustainability industry is preferred

• Excellent oral and written communication skills. Proficient in English (verbal and written)

• Ability to perform required project tasks independently

• Proficiency in writing reports and business correspondence

• Strong analytical skills demonstrated by the ability to capture and analyze data in a spreadsheet (MS Excel, Google Sheets, etc.) and utilize advanced functions such as pivot tables, lookup tables, and conditional formatting)

• Has a passion and basic understanding of energy efficiency and distributed energy resource concepts

• Demonstrated interest in and knowledge of authentic community engagement, including cultural awareness, knowledge and respect of BIPOC, hard-to-reach, rural, and other demographics related to TEC’s mission of serving environmental justice communities

• Valid driver’s license, insurance, access to a vehicle, and willingness to travel throughout Southern California to attend meetings and events

• Have an active cell phone plan service

• Building benchmarking experience within ENERGY STAR Portfolio Manager desired

• Experience with Salesforce platform and Google Suite applications desired

• Experience working with public agencies is a plus

• Geographic information system (GIS) map development and analysis experience desired

• Experience with utility incentive & rebate programs, applications, and processes desired

COMPANY DESCRIPTION

The Energy Coalition (TEC) is a California-based 501(c)3 nonprofit with almost fifty years of experience partnering with communities, public agencies, private companies, educators, and policymakers to design and implement sustainability strategies. As a social change organization, TEC’s mission is to empower communities to leap into the future of clean energy. 

TEC’s team consists of passionate self-starters motivated by their dedication to creating a resilient and sustainable energy future. We nurture the professional growth of our employees by offering opportunities for staff to apply and develop their skills, encouraging staff to learn from one another, and through in-house training and professional development funds to build expertise. TEC strives to create a great working environment that is open, flexible, and collegial.

Company-Wide Expectations

• Ability to work comfortably in a collaborative environment and make high contributions to the team and program in a fast-paced environment

• Proactive initiative and excellent problem-solving skills with the ability to identify and define the problem, develop solutions, exercise good judgment, and make decisions

• Adaptable, flexible, and able to pivot based on company and program needs

• Intrinsic sense of high moral code and ethical conduct, and ability to use discretion with confidential information

• Passion for energy efficiency, distributed energy resources, and environmental conservation

• Strong attention to detail that results in concise, consistent work products

• Professional appearance and demeanor

Work Environment

This position can work remotely except when business needs require in-person attendance at meetings and events at TEC offices or customer sites. TEC has instituted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, their families, and those we do business with. TEC will continue implementing a hybrid model to allow us to innovate and gather in person when it makes sense while championing a flexible work environment and promoting work-life balance. Reasonable accommodations may enable individuals with disabilities to perform essential functions. 

COMPENSATION

Salary: This position's starting base pay range is $23.08 -$31.25/hour ($48,000 - $65,000 annually). This hiring range is a good faith and reasonable estimate of the salary range at the time of the posting and is subject to change. The compensation offered will be determined by various factors, including a candidate’s experience, education, training, skills, and certifications. 

Benefits: TEC offers a competitive benefits package that includes salary, medical, dental, and vision insurance; employer-paid life insurance and long-term disability; access to employee assistance programs and behavioral health programs; 401(k) retirement plan with employer match up to 4%; 9/80 work schedule with 13 paid holidays and paid time off (increases with time in service). TEC values professional growth, and we invest time and resources into quality training for team members. 

The Energy Coalition is an Equal Opportunity Employer and strives to reflect the diverse community it serves.

[2/6/2025]