Responsibilities (Percentage Breakdown):
Financial Management (60%):
- Utilize QuickBooks to meticulously track all financial transactions, including daily deposits and credit card payments.
- Maintain accurate banking records and oversee monthly reconciliation of bank accounts.
- Prepare and update budget projections, ensuring alignment with organizational goals.
- Create, analyze, and present statistical reports on business operations.
- Facilitate monthly bill payments and monitor tuition payments, including payment plans.
- Prepare sublease agreements and monitor payments for all sublease rentals.
- Actively participate in Finance Committee, Billing, and Program Manager meetings.
- Interface with accountant and banking personnel.
- Lead the annual audit process (July-September).
Supervision (20%):
- Provide effective leadership to the Billing & Payroll Team, overseeing accounts receivable and payroll processes.
- Review and submit 1099 payroll, addressing any contractor concerns promptly.
Human Resources (10%):
- Interface with PEO and review contracts for benefits administration.
- Oversee W2 administrative onboarding and maintenance of employee records, including background checks for all employees and contractors.
- Ensure compliance with required employee trainings and updates to the Employee Handbook.
Facility Operations (5%):
- Conduct research to identify cost-saving opportunities related to vendor contracts.
- Oversee facilities liaison to prioritize timely completion of office repairs to maintain a safe and functional workspace, and coordinate with vendors for maintenance and repairs, including HVAC, electrical, and supplies procurement.
Additional Tasks (5%):
-Flexibly address emerging tasks and responsibilities as needed.
*Note: This job description provides a comprehensive overview of the role and its responsibilities. Duties may evolve over time to meet organizational needs.*
