Business Center Administrator - Programs

YMCA of San Diego County • Full-time • Encinitas, California • 1m ago

Overview

The Business Center Administrator is responsible for high quality administrative functions and day-to-day operation of the Business Center. Responsible for processing invoices, mail childcare billing, and campaign billing for the Association. The Administrator will serve as liaison for the Association Officeaccounts payable.

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

Monday - Friday 8 hour shift
- During Summer, Mondays will start at 7am

Responsibilities

Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs

Responsible for submitting childcare reports to directors timely and efficiently

Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and participant communication

Process cancellations and maintain waiting lists for childcare and other programs

Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors

Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds

Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements

Coordinate and collaborate with membership team for draft updates for childcare and programs

Process weekly drops for camp, process changes, cancellations and refunds

Provide tax letters as requested
Ability to sit and type for extended periods of time
Ability to take initiative, determine priorities and exercise good judgement
Ability to multitask and prioritize tasks
Highly organized self-starter with strong administrative skills
Other duties as assigned

Qualifications

3+ years’ of accounting and administrative experience

Solid experience with office management systems

Familiarity with online calendaring and cloud systems

Proficiency in clear and concise correspondence composition

Must possess exceptional interpersonal skills, public relations, and communication skills

Knowledge of document preparation, editing, layout and proofreading essential
Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and includesubsequentarrest notifications
CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within30 daysofhireand must be from one of the following certifying organizations:
- American Red Cross
- American Heart Association
- American Safety & Health Institute

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.

Pay Range

USD $19.69 - USD $21.26 /Hr.

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