Position Summary:Assists in and relieves department Director and other staff of clerical work and various administrative tasks. This position is a temporary role and employment will be expected to end by June 30, 2025.
Principal Responsibilities:
- Answer and screen the telephone and disseminate information to callers or routes calls to appropriate parties.When appropriate, records details of message and note follow-up action.Place outgoing calls.
- Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by supervisors.
- Fax, mail, and receive all materials related to department activities.
- Check income messages.
- Compose and type routine correspondence such as letters of reference, memos, letters to other departments/agencies.
- Maintain all departmental filing systems and upgrade systems as needed.File correspondence and other records.
- Assist in the preparation of monthly/quarterly/annual/ service summary reports, (i.e. transportation usage, PERS etc.) as well as grant applications.
- Follow up vendors regarding invoices and delivery or problem/complains from clients.
- Maintain inventory, inform director of needed supplies, get approval and order office supplies to maintain sufficient levels for smooth operations.
- Schedule appointments for department staff when needed.
- Greet visitors, ascertains nature of business and conducts visitors to employer or appropriate person.
- Make copies of correspondence or other printed material, and monthly Program Calendar.
- Make deposit slips and stamp checks for deposit.
- Compile monthly statistics.
- Assist the Program staff in running programs as needed.
- Perform other related duties as requested or assigned.
Salary Range: $20 - $23 per hour commensurate with experience
Job Competencies & Minimum Qualifications:
- High school diploma or GED preferred
- One year related experience and/or training
- Working knowledge of Microsoft Office Suite and other technology
- Excellent communication and listening skills
- Excellent customer service skills with a focus on treating clients with respect and dignity
- Able to multi-task and work independently with a great attention to detail
Working Conditions/Physical Demand:
- Business Office Environment with phone and computer use;travel via public transportation.
