Updated March, 2025
Operations Generalist
Job Announcement
About Cycles of Change
Mission & Culture
Cycles of Change is a 26-year-old, collectively-run non-profit dedicated to improving the lives of
East Bay residents by providing a variety of bicycle education services and education programs
for youth and adults. We operate programs in public schools across the East Bay while also maintaining a community bike shop in East Oakland, the Bikery. Our team is mostly comprised of BIPOC and LGBTQ+ members. For more info, please visit us at: https://cyclesofchange.org
Our Staff Collective serves as the decision-making body for Cycles of Change. Staff Collective members work in roles among our organization, such as being mechanics, program coordinators, and committee bottomliners.
TO APPLY: Please send resume and cover letter to HR@CyclesofChange.org.
Position Summary
The purpose of this position is to bottomline all matters relating to the operations of our organization. The primary roles and responsibilities include organizing and facilitating Staff Collective meetings, including maintaining our Meetings calendar, agendas, tasks, and notes. The Operations Generalist is the point person for recruitment and engagement of our board members. In addition to overseeing staff members, this position will lead operational efforts relating to strategic planning, events planning, and facilities relationships.
About You
Cycles Of Change seeks an energetic, dependable, friendly, creative, flexible, and organized
individual with good communication and group management skills to help facilitate Staff Collective and Board of Directors. This person should be passionate about working in transportation justice, especially cycling, as this role will play a significant role in our collective efforts to strengthen our cycling community. Given that we are a collective-run non-profit, the ideal candidate is rooted in the East Bay community.
Requirements
Timely and adequate communications, especially with email and other virtual platforms
Experience facilitating organizational-wide meetings
Ability to train other staff members to lead and facilitate team meetings
Project Management and Task Delegation
Highly organized, detailed oriented/thorough, and multi-task driven
Kind and emphatic nature at providing and receiving feedback
High level of accountability and ownership over tasks and deliverables
Anti-Oppression theory, strategy & practice with a deep understanding of systemic barriers
Familiarity with bookkeeping and understanding of basic accounting processes
Comfortable with various technological tools and resources
Local to the East Bay (preference for candidates living in Oakland, CA)
Must be able to plan and facilitate for Staff Collective meetings, which happen twice each month (one virtual and one in-person)
Must be able to work 1-2 evenings a week and the occasional weekend
Responsibilities
Essential Functions
Develop and maintain organizational structure, including meetings for Staff Collective, board members, committees, and programs
Recruit and engage board members
Support in coordinating and/ or leading community rides in East Bay area
Support the fundraising team with grant writing efforts, as needed
Ensure accurate record keeping of meeting minutes and bylaws
Plan annual team building events and staff gatherings
Facilitate and oversee staff trainings and community building gatherings
Remind staff about meetings, track and review fulfillment of attendance agreements
Organize retreats and strategic planning sessions
Support with programmatic expansion efforts, as needed
Design peer review forms and client review forms
Collaborate with HR to oversee employee evaluations and handbook updates
Collaborate with HR to plan and lead annual retreats
Collaborate with our community Bike Shop, the Bikery, to train and support volunteers
Maintain and organize internal IT infrastructure, including keeping a neat and organized shares Google Drive
Work Tasks
BOARD RELATIONS
Recruitment of board members
Conduct outreach and informational interviews
Review applications and escalate to the Board of Directors & Staff Collective
Monitor & Enforce Term Limits
Maintain Board Bylaws and other governance documents
Collect minutes and maintain detailed notes from meetings and discussions
Collect all board documents and organize within shared Drive folder
Schedule and calendar board meetings
STRATEGIC PLANNING
Oversee Annual Budgeting for Operations Committee
Compile Communications & Reports
Logic Models, Feedback Loops, Program Evaluations
Work Plans, Propose Restructurings & Reassignments
Compensation
The pay rate for this position is $31.18 per hour.
Starting part-time, approx. 20 hours per week, with potential for more hours depending on season. This position will have the support of two members on the Operations Committee.
Flexible work schedule and hours.
Potential to qualify for health plans through Kaiser.
Monthly tech stipend.
Working Conditions
Schedule & Location
This is a hybrid role with the primary work location being in Oakland, California. The Operations Generalist should expect to work approximately 20 hours a week, with room for flexibility from week-to-week. The Operations Generalist must have reliable transportation, as they will need to plan and facilitate in-person meetings at least twice a month. There will be some evenings and weekends in which in-person work will be necessary.
Supervisory Responsibility
Cycles of Change is a collective, which means our organization is not set up with traditional management structures. The Operations Generalist will be the bottom-liner of the Operations Committee. The committee meets weekly to review notes, assign and complete tasks, and work on updates to report to the Staff Collective. The Staff Collective serves as the decision-making body of the organization. The Operations Generalist will plan and facilitate Staff Collective meetings. After their probationary period, the Operations Generalist will be asked to join the Staff Collective.
Physical Demands
For in-person meetings and community events, there will be the occasional need for the Operations Generalist to be able to lift and transport heavy equipment, such as bikes, tools, boxes, etc. While it is not a requirement that the Operations Generalist can ride a bike, we will ask for their participation in our community rides and fundraising, outreach, and educational events.
Start Date
We will review applications on a rolling basis until March April 4th, 2025. We hope to fill the role by April 28th, 2025.
TO APPLY: Please send resume and cover letter to HR@CyclesofChange.org.
This job description is not meant to be all-inclusive. It is understood that the employee will also
perform other reasonable related duties as needed. This position description will be reviewed
periodically and may be revised if deemed necessary. Periodic performance reviews will be
Conducted.
Cycles of Change is an equity-focused employer. We welcome all to apply. Folks who identify as QTBIPOC are strongly encouraged to apply.
TO APPLY: Please send resume and cover letter to HR@CyclesofChange.org.
