Welcome and thank you for your interest in a career with Providence College

Provide secretarial and administrative office support to the Director of Major Gifts and the major and principal gift officers, and philanthropic advisors.

1. In conjunction with prospect researchers, prepare profiles, entity reports, and/or mini-bios for the Director of Major Gifts, major and principal gift officers, philanthropic advisors and senior management staff.  

2. Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating and importing linked spreadsheets, creating mail, envelope, and table merges.

3. Prepare, review, copy, and file a variety of memos, correspondence, reports, forms, and documents, much of it electronically in tandem with the Banner database.  

4. Coordinate internal and external attendee calendars; reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments, when necessary.  

5. Process invoices, and bills, and reconciling expenses for Director of Major Gifts, and major and principal gift officers, and philanthropic advisors.  

6. Answer phones, greet and direct visitors to appropriate areas or persons.  Interact with a variety of people from all aspects of the College and community.  Coordinate work for the student worker.  

7. Organize and coordinate office operations and procedures in order to ensure organization effectiveness and efficiency.  Coordinate the ordering of supplies and equipment, as necessary.  

8. Assist the Director of Major Gifts and major and principal gift officers, and philanthropic advisors in making travel arrangements.  Follow-up with staff post-travel to ensure timely entering all call reports, move code updates, and solicitation updates. 

9. Attend functions and events as directed, including weekends and evenings. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.