The Financial Associate, Statements is responsible for collecting, logging, and maintaining financial and tax documents to support various teams across the company. This role involves working closely with internal departments, clients, and financial advisors to ensure the timely receipt and accurate processing of documents received via mail, email, online portals, or automated files. The Associate will review and organize a wide variety of documents, including investment, checking, partnership, K-1s, and alternative asset accounts from over 100 banks and institutions. The ideal candidate will have a strong attention to detail, excellent communication and computer skills, and the ability to work effectively both independently and as part of a team.
Key Responsibilities
Intake, Review, and Coordination of Statements (85%)
- Demonstrate a strong understanding of business bank statement types, their financial information, and frequencies.
- Comprehend financial data from statements, including assets, liabilities, expenses, and revenue, to support quality assurance.
- Organize and execute outreach to internal and external stakeholders to ensure the timely receipt of required documents.
- Collect, register, scan, and upload financial documents according to company procedures, using third-party software when applicable. Many documents are physically received via USPS.
- Process statements from over 100 banks and financial institutions.
- Handle a variety of statements, including investment, checking, partnership, K-1s, and alternative asset accounts.
- Review and update documents for ongoing maintenance and quality control.
- Assist in streamlining and automating processes to ensure the timely processing of various documents.
- Ensure data integrity and understand the impact of financial data across all Foundation Source systems.
- Maintain internal records related to documents, including tracking missing statements and taking action to resolve discrepancies.
Other Tasks (15%)
- Prepare ad hoc financial requests and other analyses as requested
- Support financial operational projects as needed
- BA degree in business preferred
- Comfortable working with various systems – Adaptable and able to efficiently navigate and optimize different software and systems.
- Strong interpersonal and teamwork skills – Collaborative, with a focus on building positive relationships and working effectively in team settings.
- Detail-oriented, self-motivated, and able to prioritize – Highly organized, with the ability to manage multiple tasks and consistently maintain focus on key priorities.
- Ability to learn quickly and take initiative – Proactive in acquiring new skills and tackling challenges independently, with a strong drive to improve processes.
- Effective communication skills – Clear and thoughtful communicator, able to articulate information effectively with stakeholders at all levels.
- Excellent computer skills, especially Excel – Proficient with technology and systems, leveraging advanced tools like Excel to enhance data management and analysis.
- Maintain confidentiality regarding sensitive documents – Committed to protecting sensitive information and ensuring confidentiality in all aspects of the role.
Work Environment: Full-time in Fairfield, CT office (5 days/week required)
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
An Equal Opportunity Employer We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
