Do you have 3+ years experience in accounts payable and business office functions?
Are you proficient with financial software?
We are currently in search of an Accounts Payable and Business Specialist for a School. The position is fully onsite in The Bronx, NY. This is a temporary (possibly temp-to-perm) position.
ORGANIZATION TYPE: School
LOCATION: The Bronx, NY
POSITION TITLE: Accounts Payable and Business Specialist
SCHEDULE: Full time – 40 hours/week – M to F – 8AM to 4PM
DURATION: Temporary (could become permanent for the right candidate)
HOURLY RATE: $27.00 - $30.00
Is This Your Dream Job? The Accounts Payable & Business Office Specialist is responsible for ensuring the accurate processing and recording of financial transactions related to accounts payable, reimbursements, and vendor payments. This role supports the financial operations of the school by managing invoice processing, reconciling expenses, maintaining financial records, and assisting with various business office functions. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with vendors, employees, and leadership.
Our Ideal Candidate:
· 3+ years of proven expertise in accounts payable, financial operations or business office functions required
· Proficiency in financial software required (Veracross, QuickBooks or similar)
· Familiarity with audit and compliance support required
· Financial reconciliation and reporting required (tracking deposits, reconciling transactions, preparing journal entries)
· Strong attention to detail and organizational skills required
· Strong administrative and clerical skills preferred
· Cross-functional communication skills preferred (coordinating with employees and leadership)
How You Will Spend Your Day:
- Review and post all accounts payable invoices and travel & expense (T&E) reimbursements entered by the Associate.
- Prepare and review check runs for processing.
- Record outgoing wire transactions in Veracross for DOF approval and online processing.
- Provide daily support to vendors and employees regarding payment details and inquiries.
- Conduct detailed expense and vendor analyses as requested.
- Track and reconcile daily deposits, including cash, checks, and incoming EFT/ACH/Wire transfer transactions.
- Download, distribute, reconcile, and process monthly American Express statements.
- Prepare monthly journal entries for postage and food service special events.
- Review and forward purchase orders to the Director of Finance for approval before processing with the School Store.
- Track costs associated with CapEx projects and small construction projects.
- Monitor energy usage and costs for annual benchmarking reports.
- Maintain accurate records for accruals and deferred payments in the general ledger.
- Assist in the preparation of annual audit work papers and schedules.
- Review vendor setup in the database to ensure compliance with financial policies.
- Prepare and file annual 1099 forms for the school.
- Provide support to the Business Office with clerical and administrative tasks as needed.
- Assist in covering School Store staff when necessary.
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
