We have an exciting opportunity at Skyline, a Transforming Age community. We offer excellent benefits including Medical, Dental, Vision and 401K, as well as generous Paid Time Off and other unique perks. Come learn more about us!
We are hiring a Facilities Coordinator to join our team! This role helps provide office support to the Director of Facilities, Maintenance Supervisor and lead housekeeper to assure high quality service. This position serves as a central point of contact related to facilities for residents, staff and vendors.
Our Facilities Coordinator:
- Coordinates collection and distribution and reports of work orders for maintenance and housekeeping departments.
- Coordinates special projects of a non-technical nature.
- Creates work proposals, Request for Proposals (RFP) for new and existing residents.
- Creates project schedule for residents’ projects.
- Coordinates with vendors for special projects and track progress.
- Gathers payment for special projects and track invoices.
- Acts as liaison between Residents and Department staff for all Environmental Services concerns, work requests and comfort needs.
- Reviews vendor invoices and statements for accuracy.
- Assigns appropriate payment codes to invoices and submit to the Director of Facilities for approval.
- Places orders for materials and supplies as needed.
- Program control access cards/fobs for residents and staff.
- Organizes and maintain file systems, correspondence, and other records.
- Coordinates schedules and make appointments.
- Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals
- Performs other duties as assigned
What you need to succeed:
- High School diploma or general education degree (GED) required. Associates degree preferred.
- One to three years related experience and/or training; or equivalent combination of education and experience
- Demonstrate poise, tact, and diplomacy.
- Demonstrate an interest in working with a senior population.
- Interact with guests, residents and staff in a courteous and friendly manner.
- Extensive knowledge of business with an excellent command of the English language.
- Proficiency with Computers and Microsoft 365.
- Ability to handle sensitive and confidential situations.
- Ability to gather, analyze, and summarize data for reports.
- Ability to find solutions to various administrative problems.
- Excellent interpersonal and communication skills and the ability to work with staff and external constituents.
