Are you an Executive Assistant with 5 years of work experience and experience with Board Meetings?

Job Brief: The Executive Assistant is a member of the Fund’s operations team. The operations team is

responsible for handling a wide variety of duties related to event management, board and operations support,

and general office management. The Executive Assistant works closely with all Fund staff and reports directly to

the Vice President of Operations.

ORGANIZATION: Environmental Nonprofit

LOCATION: Evanston , Illinois (Onsite) 

POSITION TITLE: Executive Assistant

SCHEDULE: 40 hours a week 9:00am- 5:00pm

DURATION: Temporary

Hourly Rate- $28/hr- $30/hr

 Our Ideal Candidate:

 Bachelor’s Degree or equivalent experience.

 Five years administrative experience.

 Proficiency in MS Office.

 Excellent written and verbal communication skills.

Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet

deadlines.

 Demonstrate ability to communicate directly with Board members and understand their preferences.

 Ability to travel to work and off‐site for meetings, conferences and seminars.

 Valid Driver’s License

 Ability to perform the physical duties of this job, which require seeing, talking, and hearing, as well as

sitting, standing, walking, and use of hands.

 Ability to use standard office equipment such as computers, phones and copy machines.

 Capable of lifting items up to 10 pounds

How You Will Spend Your Day:

Board Support

 Support for the GLPF Board of Directors and their Committees—Audit/Governance, Finance, Project, and

Retirement Plan Committees: scheduling, coordination, development, quality assurance, and upload of

meeting agendas and materials, and drafts of meeting minutes.

 Administers GLPF meeting calendar.

 Administrative liaison to board members.

Senior Management Support

 Works directly with ED to support daily routine: scheduling speaking events, appointments, travel, expense

reporting, tracking sensitive events, and other administrative support.

 Calendar and appointment management for VP of Programs and VP of Operations.

Administrative Support

 Supports team by drafting/reviewing/editing documents and presentations, updating

document/presentation templates, data entry and analysis, and other activities as assigned.

 Manage assigned vendors.

 Schedules staff group meetings

Event Management

 Planning and logistics management of all GLPF events including venue/vendor research, site visits,

contracts, catering and audio/visual coordination.

 Serves as liaison to board members, grantees, Fund guests, and vendors during events.

 Works closely with board chair to organize annual planning session in the chair’s home state.

 Keeps track of event finances to ensure budget compliance, and completes meeting budget reconciliation

for each event.

 Arranges staff, board, and guest travel.

We’d love to hear from you!

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

Think you know someone fit for this role? Please ask them to email ashelat@cnpstaffig.com 

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector. 

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.