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Program Coord Cafe Site Manager - Greenway Es

METROPOLITAN FAMILY SERVICE • Full-time • Beaverton, Oregon • 1m ago

Job Details

Greenway Elementary School - Beaverton, OR

Full Time

4 Year Degree

$54080.00 - $55704.00 Salary/year

Negligible

Day

Nonprofit - Social Services

Description

Metropolitan Family Service

Position Description

Position Title: Program Coordinator (Greenway CAFÉ Site Manager)

Location: Greenway Elementary School

Reports To: Regional Program Manager

Dept/Program: Community Schools

FTE: 1.0 (40 hours/week)

Status: Exempt

Created: March 2025 Job Number: PCGW0401

General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Agency Culture:

We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services
We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence
We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity

General Function:

Under the general supervision of the Regional Program Manager, the CAFÉ Site Manager (Program Coordinator) is responsible for day to day operations of the afterschool program and summer program, including but not limited to: safety of students, collecting attendance, schedule/school building logistics, and the recruitment, hiring, training, and supervision of program staff.

The CAFÉ Site Manager is also responsible for the long-term visioning, relationship building, and program quality of the Greenway Elementary CAFE Community School. The CAFÉ Site Manager (Program Coordinator) builds and maintains relationships by clearly communicating, achieving set goals, and collaborating with the students/families, school day staff, and community partners. The CAFÉ Site Manager (Program Coordinator) oversees program quality, maintains and tracks grant compliance, and is responsible for the data entry of 21st Century Community Learning Center (21 CCLC) offerings at Greenway Elementary. The position requires a high level of understanding and ability to operate Google Workspace, Excel, MFS Database systems, and school district database systems.

Program Administration

Minimum of two years of experience in program development and administration
Knowledgeable about youth development (theory and practice)
Experience in developing and managing budgets
Advanced knowledge and competency to operate a personal computer. Advanced competency in using Word, Excel, Google Suite and various database programs
Possesses strong verbal and written communication skills
Ability to manage multiple projects simultaneously
Possesses excellent time management and organizational skills
Possesses excellent classroom and behavior management skills
Ability to effectively manage and maintain confidential and sensitive information
Ability to recognize and manage critical incidents within the program and/mandatory reporting regulations and responsibilities
Ability and commitment to continuous quality improvements and innovation of programs

Supervision

Experience and thorough understanding of effective communication and supervision skills
Effective understanding of employment laws, rules and regulations
Ability to provide necessary information in a timely manner to staff and volunteers
Ability to set quality standards for programming and ensure adherence to standards
Abilities and experience in development and supervision of academic enrichment and/or recreational programs
Demonstrates continued accountability for effective, timely and consistent supervision of staff and volunteers

Essential Duties and Responsibilities:

In collaboration with school administration, staff, advisory committees, and partners, the Program Coordinator will develop core services to address the academic, enrichment, recreation, leadership, and social service needs of students and their families. The services must be developed to meet the needs of a culturally diverse school
Ensure compliance with program and site requirements identified in the 21st CCLC grant, including the establishment of outputs and outcome reporting measures and documentation systems
Oversee all aspects of extended day activities – aligning services of community partners, school-led activities and MFS activities into one comprehensive model
Recruit, hire, train and supervise a diverse group of staff and volunteers, provide leadership and create a sense of team
Create and implement professional development opportunities for support staff complying with MFS and 21^st CCLC training guidelines and partnering with school staff including certified teachers, ELD, and SPED
Comply with 21^st CCLC site guidelines and requirements as mandated by the Oregon Department of Education including conference attendance, budgeting, data collection, and reporting
Collaborate with the school principal to integrate certified staff within afterschool and evening activities
Survey and assess community needs and strengths by distributing, collecting, and tracking 21st CCLC surveys
Develop and maintain strong and positive relationships with school administration, staff, students, families, and community partners
Recruit and coordinate appropriate local community providers to offer their services on site and maintain those relationships with strong communication and follow-through
Draft partner agreements and memorandums of understanding with community organizations
Coordinate the implementation of family involvement and adult education opportunities that engage a diverse group of parents, guardians and community members in the school
Conduct outreach to students and families to inform them of available resources and events and to recruit program participants
Provide information and assist with linkages to broader community and social service resources
Role model positive behavior and create strong connections with individual students while maintaining professional boundaries
Support healthy student transitions into and out of the school, including summer programs
Meet regularly with advisory team, school staff and community providers
Stay closely connected with the school staff to best support student and family needs. Facilitate relationships between community partners and school staff
Perform administrative tasks, including organizing and facilitating meetings, developing and coordinating the advisory council, drafting an annual work plan and budget, compiling and disseminating program and MFS information, data collection and writing and submitting required progress reports
Attend regular supervision meetings with MFS Regional Program Manager
Actively participate in all agency and program meetings, trainings and retreats
Work directly with MFS Human Resources Department regarding hiring, employee performance and employee relations issues
Organize, submit and maintain personnel records and documentation as required
Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message. Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters
Comply with Metropolitan Family Service policies and procedures as outlined in the Employee and Supervisory Handbooks

Qualifications

Knowledge, Skills and Abilities Required:

Minimum of two years of experience in program development
Experience in managing budgets
Experience in effective supervision of staff and volunteers
General understanding of employment laws, rules and regulations
Experience in developing and supervision of academic enrichment and/or recreational programs
Experience with supervision and support for elementary school students
Experience working in a public-school setting
Experience working in collaboration with a variety of agencies and programs
Ability to work independently and to collaborate with other MFS Program Coordinators
Ability to communicate effectively with a broad range of individuals and groups
Ability to communicate effectively in English and in Spanish (read, write and speak) is beneficial

CORE VALUES

Equity and Social Justice

Values working in a multi-cultural, diverse environment
Values and supports inclusion and program access for clients
Supports agency goals for reducing disparity in outcomes for communities of color
Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration and Teamwork

Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies
Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.

Education and Experience Requirements:

Minimum of a BA or BS in public service, recreation or human services related field; MSW or MA preferred; or equivalent, related experience
Experience working in school based academic enrichment, recreation or social services programming is preferred
Fluency and ability to communicate effectively in languages in addition to English is strongly preferred

Other Requirements:

Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.

MFS requires all employees and volunteers to complete a criminal background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Work Environment:

Work is performed in an office environment, at community events, and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires ability to sit for extended periods as well as stand occasionally. Position requires use of computer, telephone, fax machine, copier and may require accessing locations by use of stairs.

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.