Executive Assistant
Location: On-Site | Organization: Parallax Advanced Research
Why This Role Matters
At Parallax Advanced Research, our work is rooted in innovation, collaboration, and national impact. As a nonprofit research institute, we partner with government, academic, and industry clients to solve complex challenges in AI, aerospace, human-machine teaming, and beyond.
As Executive Assistant, you will be a trusted partner to our leadership team—managing key logistics, coordinating communications, and keeping priorities aligned. You’ll support high-level initiatives that drive our mission forward while creating clarity in the details.
In This Role, You Will:
- Manage calendars, travel planning, and meeting coordination for senior leadership
- Draft and review emails, reports, and presentation materials with precision
- Track follow-up items, deadlines, and deliverables across key projects
- Serve as a liaison to external partners, clients, and internal stakeholders
- Maintain confidentiality and support sensitive strategic work
- Contribute to special projects and organizational improvements
We’re Looking for Someone Who:
- Brings 5+ years of executive-level administrative experience
- Holds a bachelor’s degree
- Communicates clearly and professionally, both written and verbal
- Is organized, adaptable, and thrives in a fast-paced environment
- Can manage competing priorities without losing sight of the big picture
- Is confident with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
Furthermore, do you have, or want to develop these skills
- Familiarity with federal research, defense contracting, or DoD culture
Why Join Parallax?
We offer a workplace that values both personal well-being and professional growth, along with a robust benefits package:
- Health Benefits: Medical, dental, and vision coverage
- Insurance: 100% employer-paid life, short- and long-term disability
- Retirement: Roth or pre-tax 401(k) with company match + annual employer contribution
- Education: 100% tuition coverage for employees + 80% for dependents
- Time Off: 25 days of PTO, flex holidays, paid parental leave, and military leave
- Work-Life Balance: PTO sell-back program and hybrid flexibility for select positions
At Parallax, we believe in advancing science and serving the public good—and we’re looking for team members who do too. If you’re ready to support big ideas through precise execution, we encourage you to apply.
