Key Responsibilities and Duties:
Content Creation and Management:
Drafting and editing communication materials such as posters, newsletters, PowerPoint decks, agenda’s etc. for internal communications, meetings, customer visits etc.
Managing inventory and reorder lists.
Creating and maintaining content, posters, banners, welcome materials etc. for customer visits, company events etc.
Producing informational materials like brochures, publications, signage and reports.
Organizing and maintaining asset resources and image libraries.
Hands on Set up/Tear down for corporate events such as retirements, Profit Sharing related meetings, appreciation days, St. Patrick’s Day Luncheon, Christmas Holiday Party, New Year Pizza Party, Halloween Party etc.
Inventory and disbursing of a variety of assets and giveaways.
Preparing and organizing company event binders.
Preparing team anniversary and birthday PowerPoint decks, banners etc.
Greeting and catering to visitors including providing beverages, lunches, snacks, name badges, monitor signs, agenda’s etc.
Administrative Support:
Providing administrative support to communications.
Managing calendars and appointments.
Preparing presentations, reports agendas.
Updating databases and media lists.
Responding to communications, such as emails and phone calls.
Coordinating visits, events, and meetings, including arranging logistics, guest travel, and accommodations, food and beverage set up etc.
Maintaining supply inventories and handling the storing and set up of supplies.
Preparing, routing and delivering of goodwill cards throughout the organization. Assisting supervisors/managers with special projects i.e. signage.
Communication Support:
Helping to implement communication strategies and projects.
Tracking projects & maintaining inventories.
Facilitating internal and external communication.
Promoting the company events, benefits, holidays etc.
Creating and maintaining archive materials and binders.
Hands on Set up/Tear down for corporate events such as retirements, Profit Sharing related meetings, appreciation days, St. Patrick’s Day Luncheon, Christmas Holiday Party, New Year Pizza Party, Halloween Party etc.
Inventory and disbursing of a variety of giveaways.
Skills and Qualifications:
Communication Skills: Excellent written and verbal communication skills are essential.
Organizational Skills: Strong organizational and time management skills, including the ability to multitask and prioritize effectively.
Attention to Detail: A keen eye for detail to ensure accuracy in all communication materials and with respect to customer visits and corporate events.
Computer Skills: Proficiency in office software (e.g., Microsoft Office 360 Suite) and familiarity with design software (e.g., Adobe Photoshop, InDesign) and content management systems.
Creativity: Ability to develop new ideas and create engaging content.
Interpersonal Skills: Excellent people skills for effective interaction with colleagues, customers etc.
Photography skills & ability to manage Lightroom photo inventory are an added bonus.
Education: A bachelor's degree in communications, public relations, marketing, hospitality management or a related field.
Experience: Previous experience in a communications/event planning/hospitality management/ administrative role.
Must be a dependable, multi-tasker, who respects confidentiality and maintains a sense of urgency on all projects.
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