POSITION TITLE: Chief of Staff
LOCATION: Portland, ME
HOURS: Full Time, 37.5hours/week minimum, Salaried (Exempt)
POSITION PURPOSE: The Chief of Staff oversees & supports the office of the CEO to prioritizing time and resources, coordinating key projects, and serving as the staff liaison to the Board of Trustees and its committees. This role requires someone who is proactive, well-organized, has strong writing skills, and able to lead teams or work independently, while demonstrating alignment with PPNNE’s core values.
YOUR DAY- TO-DAY RESPONSIBILITIES:
- Board Affairs
- Serves as the main point of contact for Board members, supporting communication, scheduling, and information sharing.
- Coordinates all aspects of Board and Committee meetings, including agenda planning, materials prep, and follow-up on action items.
- Maintains accurate meeting records, drafts regular communications, and ensures alignment with accreditation and transparency standards.
- Works with the CEO, Board Chair, and Governance Committee to support Board development, orientation, and recruitment.
- Helps ensure the Board reflects diverse skills and perspectives and stays connected to the organization’s mission and strategic work.
Executive AffairsOversees scheduling, logistics, and communications to support the CEO and Management Team in using their time and resources effectively.Drafts and edits materials for the CEO, including correspondence, reports, and key communications to staff and external audiences.Manages special projects and serves as liaison to high-profile stakeholders, including donors, affiliate CEOs, and outside counsel.Leads or supports committees and initiatives related to compliance, DEI, and internal operations, including managing timelines and work plans.Supports executive budgeting, monitors systems for effectiveness, and troubleshoots administrative needs as they arise.
WHY JOIN PPNNE?
Planned Parenthood of Northern New England (PPNNE) was founded on the belief that everyone has the fundamental right to make decisions about their bodies and reproductive futures free from harassment or fear. Working for Planned Parenthood is more than just a job. Joining Planned Parenthood means becoming part of a mission-driven movement, where your work will help make sexual and reproductive health care more accessible to all.
Planned Parenthood of Northern New England welcomes diversity & is an Equal Opportunity Employer
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
