HR Administrator

Ecs4Kids • Full-time • Jacksonville, Florida • 1m ago

Full-time

Description

GENERAL DESCRIPTION:

The Human Resources Administrator is responsible for performing human resources administrative duties on a professional level while working closely with Senior HR Management. This position has responsibilities in the following areas: recruiting/employment, onboarding, data reporting, policy implementation, employment law compliance and employee relations.

PRIMARY RESPONSIBILITIES:

Recruiting/Employment:

Initiate correspondence with HR Coordinator and Hiring Manager to identify needs for open positions (job description, education, skills/requirements)
Research existing systems for qualifying candidates
Place advertisements when needed for open positions
Conduct screening interviews & coordinate follow-up interviews with hiring managers
Utilize LiveScan to fingerprint staff
Track open position progress from start to hire utilizing applicant tracking system
Follow up with Hiring Manager consistently to ensure timely and appropriate hiring for any open positions
Ensure compliance in all aspects of the hiring process (assessments, background clearances, references, drug testing, physical/TB testing, MVR, CPR, etc.)
Coordinate and conduct new employee orientation
Participate in career fairs when requested
Input new hire employee information into HRIS; maintain data integrity

Employee Relations:

Partner with management to communicate Human Resources policies, procedures, programs, and laws.
Support employees with any questions and needs regarding company policies, employment verifications, etc.
Assist and/or develop programs, projects, and special assignments.
Assist with special events, campaigns, etc.
Assist in staff development trainings

Benefits:

Assist in new hire orientation process regarding benefits, leave, etc.
Assist Benefits Coordinators with open enrollment, as needed
Assist with wellness program and other benefits projects, as needed

General:

Employment verification and/or salary information requests
Reemployment Assistant Claims
MVR Clearance Tracking
Assist with other departments regarding grant requests for personnel information
Ensure employee file compliance per department contracts and/or regulatory agencies
Inventory, order, and restock HR supplies
Special projects as assigned by Director and VP of HR
Assist with ECS recognition programs

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

This position reports to the AVP of Human Resources

Requirements

EDUCATION AND EXPERIENCE:

Bachelor’s degree and 1-3 years of related HR / administrative experience preferred.

(A comparable amount of training, education, or experience can be substituted for minimum qualifications.)

SKILLS, KNOWLEDGE, AND ABILITIES:

Knowledge of employment and labor laws
Excellent verbal, written and listening abilities
Ability to multitask, pay attention to detail and meet deadlines
Ability to work in a team setting
A polished professional image and demeanor with effective interpersonal skills.
Demonstrated computer skills including proficiency with Microsoft Word, Excel and Outlook
Ability to maintain confidential information
Ability to plan and organize work as well as maintain records and prepare reports
Ability to cope with conflicting points of view and function under pressure
Ability to work with people with various cultural backgrounds, levels of education, and experience
Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.

ENVIRONMENTAL CONDITIONS:

Ability to work remote 1-2 days per week; in office work is available, if preferred.
Occasional travel to program sites
Minimal out of town travel, including nights and weekends possible

ESSENTIAL PHYSICAL SKILLS:

Typical physical & mental demands; required prolonged sitting and standing with some bending, stooping, and stretching, and eye-hand coordination and manual dexterity to operate a keyboard, telephone, photocopier, and other office equipment.
Requires normal range of hearing and eyesight to communicate with clients and staff
Ability to reach, lift, push or pull items weighing 25 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Salary Description

$23.95 - $25.00 per hour