Project Coordinator, National Researchers Support Program (Hybrid)

IIE • Contract • New York • 4d ago

Description

The Institute of International Education (IIE) is hiring a Project Coordinator, National Researchers Program for our Middle East Programs team. We invite you to join a team united by a single goal: to transform our interconnected world into a network of more peaceful and equitable societies. IIE’s team members share a belief that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together.

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This role has grant funding for 18 months.

Job Summary:
The Project Coordinator will provide essential support for successfully executing IIE's initiatives in collaboration with the Saudi Ministry of Culture. This role involves coordinating day-to-day activities for the researcher development program, which equips Saudi researchers in cultural heritage fields—such as antiquities, handicrafts, intangible cultural heritage, and urban heritage—with the skills and knowledge to advance their research impact. The coordinator will handle logistics, assist with program communication, and ensure that all activities, including training sessions and mentorship programs, run smoothly. This role is critical in maintaining program organization and supporting the program’s goals of fostering a thriving cultural heritage sector.

The Project Coordinator supports the program by performing high-level administrative, coordinative, and operational work tasks. The position performs work that requires the application of a variety of internal and external policies and procedures.

Essential Functions:

Coordinate logistics for virtual and in-person training sessions at international and local research institutions, including scheduling, travel arrangements, and accommodations.
Prepares standard program correspondence and other written materials/documents. This includes creating summary reports on program progress and organizing documents that are dispersed internally and externally.
Serve as the primary point of contact for program participants, providing guidance and responding to inquiries.
Support the preparation and distribution of program materials, including schedules, agendas, and training resources.
Assist in tracking and reporting program outcomes to ensure alignment with goals and measurable objectives.
Facilitate communication with program partners, consultants, and participants to ensure seamless coordination of activities.
Support the implementation of mentorship programs by scheduling meetings, tracking progress, and documenting outcomes.
Organize site visits and ensure all logistical aspects are in place for smooth execution.
Assist with administrative tasks, including travel logistics, processing payments, managing contracts, and coordinating with vendors and partner institutions.
Contribute to communication efforts by gathering content and updates for media campaigns highlighting program milestones and achievements.

Requirements

Qualifications and Experience:

Required Education and Work Experience:

Requires an associate's degree and at least two (2) years of related work experience, or an equivalent combination of education and experience.

Preferred Education:

Bachelor's degree strongly preferred.

Required Knowledge, Skills and Abilities:

Good organization skills with high attention to detail.
Ability to work on and prioritize multiple tasks.
Ability to work well under pressure and meet deadlines.
Good written and verbal communication skills.
Intermediate knowledge of Microsoft Office Suite.
Basic understanding and interest in finance and accounting principles and logistical coordination.
Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.

Salary and Benefits:

Salary: $50,756.91. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, a professional development reimbursement program, retirement plans and family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at the location listed above.