ORGANIZATION OVERVIEW:At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.
Compensation Package:
- Medical, prescriptions, dental and vision insurance
- Retirement savings plan with company match
- Company-paid and supplemental life insurance
- Flexible spending accounts
- Paid vacation, sick and personal leave
- 11 paid holidays
- Professional development and training
- Tuition reimbursement
- Employee referral bonus program
- Flexible work arrangements
JOB SUMMARY: The Payroll Administrator successfully completes the biweekly payroll, resolves payroll issues and problems, supervises assigned personnel, resolves system issues with third party payroll and oversees time reporting applications. The position reconciles general ledger accounts, prepares and transmits taxes and reports, resolves monthly discrepancy report, reconciles quarterly and year-end taxes with Sr. Accountant, enters data online, processes W-2s, and works with internal and external auditors.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Manage the entire payroll process to provide consistently high standards and accuracy and ensure that payroll and Shared Services outcomes are achieved.
-
- Review and validate timesheets weekly, verify payroll related information (e.g. direct deposits, wage attachments, benefits, etc.) prior to payroll transmittal, and to ensure accurate distribution of funds and payroll.
- Process all bi-weekly timesheets, time clock records and other time records to accurately pay staff for time worked and benefits used.
- Administer and guarantee bi-weekly disbursement of payroll by timely processing all compensation, salaries, advancements, garnishments, vacations, taxes, etc., for staff of 850+ employees.
- Verify and process valid pay corrections and edits, prepare and issue manual checks, and pay card credits, as per Catholic Charities’ practices and procedures, and in accordance with standard payroll practices, laws, and federal regulations.
- Administer the Time and Attendance system and payroll-related functions in the HRIS.
- Actively participate as a team member of the Catholic Charities Common Human Resources Information System (CHRIS) help desk.
- Educate staff and managers on payroll procedures. Conduct on-site bi-weekly payroll and timecard training at new hire orientation.
- Work directly with the Finance Team to reconcile accounts, PTO balances, vendor invoices etc., on a bi-weekly, quarterly, and annual basis.
-
Enter approved vendor invoices into ReQLogic procurement system for payments and work with third-party vendors to resolve billing and payment discrepancies.
-
Query, compile, and organize data to produce customized and standard reports to meet the requests of the agency, auditors, benefit vendors, etc.
-
Ensures the confidentiality and security of all records and data.
-
Complete special projects as needed and perform other job-related duties as assigned.
EDUCATION and EXPERIENCE:
- Bachelor’s degree in Accounting, Finance or Business Management.
- 4 years of experience processing full cycle payrolls, preferably in Paylocity HRIS.
- 3 years of experience in querying data, data analysis and report generation.
- CPP certification preferred.
SKILLS and COMPETENCIES:
- Intermediate to advance knowledge of accounting and payroll principles.
- Intermediate to advance knowledge of federal, state and local wage and hour laws.
-
Strong problem-solving skills (critical, strategic, and evaluative thinking). Organizational skills.
-
Skill in the use of computers, preferably in a PC, Windows-based operating environment. Proficient in Excel (some use of IF function, VLOOKUPs, Pivot Tables, etc.)
