Your Next Opportunity
McMillan is excited to offer a full-time opportunity for an Evening Document Specialist. As a key part of the team, you will provide firm-wide support using your advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Adobe) and other specialized document support. This position is perfect for someone who enjoys a variety of document work and has an interest in the technical aspects of document production.
The ideal candidate is self-motivated, demonstrates strong independent and collaborative skills, and is quick to learn new processes and technical tasks while promoting a client-first culture. Contributing as a team player is essential to ensuring efficient document production support across the firm.
Shift:
Monday to Friday: 6:00 pm - 1:00 am EST / 4:00 pm - 11:00 pm MST / 3:00 pm - 10:00 pm PST
This position is fully remote, with the flexibility to attend onsite as needed as part of an “on-call” schedule.
What You’ll Do
As a member of the fast-paced DASH team, you’ll utilize your Microsoft Office expertise and attention to detail in a variety of tasks.
This role involves advanced document processing support, including formatting, styling, and troubleshooting issues, as well as converting PDFs to Word and vice versa. Responsibilities include revising and comparing documents, performing mail merges, cross-referencing, indexing, creating tables, and generating blacklines. The position also involves preparing and formatting PowerPoint presentations and participating in technology initiatives by researching, evaluating, testing, and documenting new tools and processes. Key duties include providing troubleshooting support, managing incoming work requests, creating database tickets, and performing tasks such as digital dictation transcription, data entry, and spreadsheet manipulation. Additional tasks include working with PDFs by creating fillable forms, redacting information, bookmarking, hyperlinking, and organizing files. The role also requires proofreading documents for formatting, spelling, grammar, and accuracy, as well as communicating with internal clients to provide support and manage work requests effectively. Other related tasks may be assigned as needed.
What You Bring
You have at least 3 years of relevant experience, ideally in a medium to large law firm environment, where you’ve developed expertise as a Document Specialist. You have advanced skills in Microsoft Word, with proficiency in PowerPoint and Excel, and strong analytical, editing, and proofreading skills.
Your client service and communication skills allow you to correspond professionally and effectively with internal clients. You’re proactive, detail-oriented, and able to work independently or within a team, always meeting deadlines. You are flexible and willing to work overtime or provide statutory coverage when needed. Familiarity with legal terminology, documents, and procedures is an asset.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Continuous Learning & Development
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Torontoarea, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on theApply Nowbutton.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
