CYB Human Resources | Any

Events Coordinator

Boulder, United States | Posted on 03/24/2025

Job Information

  • Date Opened 03/24/2025
  • Job Type Any
  • Industry Nonprofit Charitable Organizations
  • Salary $25 - $28/hour
  • City Boulder
  • State/Province Colorado
  • Country United States
  • Zip/Postal Code 80301

Job Description


Job Description:

Environment for the Americas coordinates World Migratory Bird Day, a global celebration of migratory birds and their conservation. In addition, we host monarch butterfly celebrations in the United States, celebrating this Threatened species’ movements, particularly in the West. We also develop meetings, conferences, and events throughout the year for internal and external partners and interns. We’re looking for a highly skilled event coordinator who can help make these gatherings consistently efficient, cost-effective, and memorable. The ideal candidate will be able to work with numerous partners who host our events, meet new sites where we can promote participation in our activities. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with diverse partners.


Objectives of this role:

  1. Oversee participation in World Migratory Bird Day in the United States, working with a minimum of 500 partners.
  2. Develop new monarch celebrations in the West, working with federal and non-governmental organizations.
  3. Manage the education materials associated with each program, including their production and delivery to sites.
  4. Uphold the company’s mission and vision with every event.
  5. Keep budgets and timelines under control always.
  6. Develop an actionable plan for fundraising and managing monthly cash flow.

Responsibilities:

  1. Collaborate with partners across the Americas, with a focus on the United States, to develop relationships leading to World Migratory Bird Day and Monarch events.
  2. Communicate regularly with partners, providing updates on the programs, the materials available, relevant activities, and more.
  3. Develop content for event materials and work with a graphic designer to produce.
  4. Hire personnel as needed across all functions of an event (e.g., packing & shipping materials, photographers, etc.).
  5. Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issue resolution.


Requirements



Required Skills and Qualifications:
  • Experience in event planning or event coordination.
  • Proven track record of creative, successful events.
  • Experience working with colleagues in graphic design, sales, marketing, and communications.
  • Excellent organizational, communication, negotiating, and multitasking skills.
  • Strong writing skills.
  • Experience with Salesforce and/or other partner tracking software.
  • Ability to remain calm under pressure and maintain a customer-service mindset.

Preferred Skills and Qualifications:

  • Bachelor’s degree (or equivalent) in hospitality management or public relations.
  • Established relationships with partners.
  • Experience in the outdoors and/or knowledge of and interest in conservation.
  • Experience in managing budgets and tracking expenses.
  • Advanced knowledge of PowerPoint, Acrobat, and Excel.
  • Proficiency with more than one language (particularly Spanish and English).