Do you have 2+ years of administrative support experience in an academic or independent school setting? Are you proficient with scheduling, event management and MS Office Suite and Google Workspace?
We are currently searching for a temporary to hire Administrative Assistant for an Independent Day School. The position is full-time, temporary to hire, and onsite in Alexandria, VA.
ORGANIZATION TYPE: Independent Day School
LOCATION: Hybrid (2-3 days onsite)
POSITION TITLE: Administrative Assistant/Assistant to the Head of School
SCHEDULE: 37.5 hours/week
DURATION: Temporary to hire
HOURLY PAY: $25.00-$27.00/hour
Is This Your Dream Job: The Assistant to the Head of School/Administrative Assistant performs a wide range of administrative and clerical support duties in support of the Head of School and School events and operations. The job is comprised of three principal pieces, in priority order:
- Supporting the Head of School, beginning with managing Head and School calendaring and scheduling;
- Supporting the work of the Board of Trustees, including organizing the Board Hub, supporting scheduling of committee meetings, board meetings and retreats
- Supporting the broader functions of the Administrative Team, including:
- Admin and G/A meetings and planning retreats, School events, especially events hosted by the Head
- Building and managing the internal and master calendars
- Collecting annual School data
- As time allows, supporting all-school events such as the Fall Fair, Auction, Grandparents Day, and graduation reception
Our Ideal Candidate:
- Bachelor’s degree required.
- Self-starter who enjoys dynamic work environment and diverse tasks
- Experience in an independent school setting, a plus
- Excellent reliability, timeliness, discretion, and communication skills, with good technology skills.
- Excellent organization, communication, writing, and editing skills.
- Occasional night or weekend check-ins, evening or weekend work (compensated with overtime and/or compensatory release time).
- Keeping and managing Head of School’s schedule and priorities.
- True team mentality
- Phone skills, including politely screening calls, taking messages, reaching out on behalf of the HoS
- Ability to work with a wide range of School constituents and others helpfully and professionally.
- Proficiency/willingness to learn Microsoft Office, Google docs, Veracross, other software and online resources as needed.
- Understanding of small events and menu planning.
- Official schedule is Monday through Friday with a mix of remote and onsite workdays; however, the position requires flexibility based on the needs of Development & Communications events on and off-site to include occasional evenings and weekends.
How You Will Spend Your Day:
- Provide administrative support for the Head of School, Administrative/Leadership team, and Board of Trustees.
- Keep, adjust, monitor calendar to ensure HoS is able to prioritize
- Monitor for calendar overcrowding, ensure travel and transition time
- Issue meeting confirmations and reminders
- Anticipate conflicts, coverages, and nuances of HoS’s daily, weekly, monthly schedules
- Schedule and maintain notes for Admin and G/A meetings
- Take a lead role in School Calendaring
- Maintain the School’s Master internal and website calendars.
- Maintain calendars and reservations for school-wide conference rooms and common spaces.
- Assist Leadership Team and HOS with the creation of the annual school calendar, managing the number of school days per year, and ensuring all information is on the internal and external master calendars.
- Help administrators and directors periodically as admin support is needed.
- Act as emergency/second backup to (front desk) Receptionist
- Assist with scheduling for facilities rentals, emergency drills.
- Support Special Event Management.
- Provide administrative support for the Board of Trustees
- Assist HoS and BoT President in maintaining the Board Hub
- Schedule meetings, arrange food/refreshments and set ups (with event forms).
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please click“Apply” to submit your resume.
Know a friend who would be a great fit? Feel free to send us their resume to bbrown@cnpstaffing.com.
Is this position not a great fit?
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Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
