Do you have 3+ years of Operations Management and Administrative Support experience?
We are currently in search of an Operations and Administrative Manager for a Community-Based Nonprofit Organization located in Chicago (in The Loop). This is a Full-Time, Hybrid, Temporary (~ 6-month) assignment.
ORGANIZATION TYPE: Community-Based
LOCATION: Chicago, IL (In The Loop)
POSITION TITLE: Operations and Administrative Manager
SCHEDULE: Full Time (40 hrs./wk.), Hybrid (Tuesday and Thursday in the office, 3 days remote)
DURATION: ~ 6 months
HOURLY RATE: $30-35/hr. DOE
Is This Your Dream Job: The Operations and Administrative Manager will manage operations and administration functions and enhance efficiency in business processes, including Admin, HR, QC, Inventory, and other critical areas. You will also serve as a point of contact and administrative support for the President/CEO, Board of Directors, and Leadership team.
Our Ideal Candidate:
- Bachelor’s degree required
- 2+ years of experience working in operations or similar roles
- 3+ years of providing assistance to an executive team required
- Ability to prioritize, organize time, manage diverse activities, and meet deadlines while demonstrating flexibility within a dynamic work environment
- Excellent verbal, written communication, and organizational skills with an ability to handle key stakeholders with courtesy and tact
- Must be computer literate and have working knowledge of Microsoft Office products: Outlook, Word, Excel, and PowerPoint
How You Will Spend Your Day:
- Providing administrative support to the President/CEO, Board of Directors and Leadership team
- Managing the CEO’s schedule, meeting preparations, business travel, and follow-up tasks
- Provide administrative and record-keeping support for Board of Directors and Executive Committee meetings and Board Member records, including recording, processing, and distributing meeting minutes as needed
- Support the administrative management of organizational records, licensing, and required documents and filings, working closely with the CEO/COO Initiating and implementing processes to manage projects, information, and people
- Daily management of the organization's email account
- Assist in hiring, onboarding, training, and developing operational staff to maintain necessary skill levels
- Support HR activities or initiatives
- Collaborate with senior leadership to align efforts with the organization's goals and strategy for staffing, recruiting, and retention. Help develop and implement initiatives supporting the company's mission and strategic vision
- Works closely with the CEO/COO in fostering team collaboration and cultivating a positive, inclusive organizational culture
- Maintains continuous communication with management, staff, and vendors to ensure seamless operations, while collaborating with external partners and members to provide necessary documentation and exchange information and serve as point of contact for third parties/vendors as needed
- Collaborates with CEO, COO, and Leadership Team to support research for special projects and provides additional support as requested
- Contribute to enhancing the efficiency of business processes. Identify areas for improvement within operational processes and implement changes to streamline workflows and increase productivity. Evaluate operational performance using key metrics to identify trends and areas for improvement
- Coordinate with suppliers to procure materials and manage inventory levels to meet demand
- Develop, implement, and maintain standard operating procedures as needed
- May assist in developing budgets
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
