Discover your full potential. At Tetra Tech, we are collaborating with
industry-leading experts for a sustainable future for our world. We
combine consulting and engineering with advanced analytics and technology
to solve the world’s most complex challenges. Our innovation hubs across
the globe will enable you to share ideas and best practices while growing
your professional network. Wherever you are in your career journey, you
will benefit from working with world-class engineers, scientists, and
technical specialists.
Apply today and join the company that is Leading with Science®.
Management Systems International (MSI), a Tetra Tech Company, is a
Washington, D.C. metro area management consultancy with a 40-year history
of delivering results for our clients. Our expertise is in the fields of
monitoring and evaluation; democracy and governance; peace and stability;
rule of law and accountability; education; strategic communications; and
leadership and organizational development. MSI has implemented projects
in 90 countries around the world including Colombia, Indonesia, Jordan,
Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine. We support clients
ranging from the U.S. Government (e.g., the U.S. Agency for International
Development, U.S. Department of Defense, U.S. Department of State, and
the Millennium Challenge Corporation) to large bilateral and multilateral
donors (e.g., the World Bank and the United Nations Development Program).
We also work with national and local governments, nongovernmental
organizations (NGOs), think tanks, foundations and universities. For more
information, please visit our website at
www.msiworldwide.com.
Proposal Summary:
The Office of the Under Secretary of Defense for Acquisition and
Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department
of Defense’s (DoD) efforts related to research and development, advanced
technology, developmental test and evaluation, production, logistics,
installation management, military construction, defense procurement,
acquisition policy, environmental and nuclear security, chemical and
biological matters, operational energy plans and programs, corrosion
policy and oversight, human capital initiatives, as well as small and
disadvantaged business management. To accomplish this mission,
OUSD(A&S) requires administrative, analytical, and strategic
communication support services.
Position Summary:
MSI is seeking a Senior Executive Administrative Assistant who will be
responsible for providing various administrative services, including
official correspondence, maintaining schedules and calendars, and numerous
other duties for numerous divisions that support the Office of the Under
Secretary of Defense (OUSD), namely Assistant Secretary of Defense
(Acquisition), Assistant Secretary of Defense (Energy, Installations and
Environment), Assistant Secretary of Defense (Industrial Base Policy), and
the Directorate of Business Operations. The position will be based in the
DC metro area.
**Please note: Only U.S. citizens with an active Top Secret
security clearance with SCI eligibility are eligible to apply.**
Responsibilities:
- Provide administrative support for OUSD (A&S).
-
Maintain assigned Outlook and portal calendars for numerous
departments/divisions.
-
Monitor due dates, coordinate, assist in completing official
correspondence and documents for signature, including letters, notices,
instructions, and memoranda.
-
Support on assigned fitness report and performance evaluations, awards,
training, personnel, security, facilities support.
-
Answers the telephone and refers the calls to the appropriate
individuals within the office.
-
Assist in completing and track/follow-up on assigned OUSD Action
Packages and Division documents in routing.
-
Weekly: maintain portal sites, documents, links, libraries,
announcements, lists and contacts
-
Other responsibilities may include agenda management, meeting
management, information management, content management, tasker
management, office management, document management, facilities
management, personnel management, security management, travel
management, customer relationship management, operations management, and
other office administration duties.
Qualifications:
- Must have active Top Secret security clearance with SCI eligibility.
-
Must have at least 10 years of executive administrative assistant
experience with three (3) years supporting DASD, ASD, or USD level
leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of
leadership at other agencies within the federal government.
-
Proficiency in schedule/calendar management, travel coordination (DTS),
and document review and preparation, to include read ahead book
preparation, is required.
-
Must have excellent written, oral, and interpersonal communication
skills.
-
Must have excellent organizational skills, the ability to establish and
maintain working relationships with internal and external staff members,
and the ability to work independently and take a proactive role.
-
Must have the flexibility and ability to prioritize tasks according to
senior staff requirements.
-
Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and
SharePoint.
-
Must be a true team player who maintains a positive attitude in a
dynamic environment
-
Must have high energy, enthusiasm, tact, and the ability to interact
effectively with senior executives from Government and industry as well
as Pentagon staff members.
-
Must be able to create and foster a cooperative work environment.
-
Must be self-directed, detailed oriented in completing assigned tasks,
and able to adapt to changing work efforts and manage impact of shifting
priorities.
Desired Qualifications
- A bachelor’s degree from an accredited college/university.
At MSI, health and safety play a vital role in our success. MSI Tetra
Tech’s employees work together to comply with all applicable health
& safety practices and protocols, including health orders and
regulations related to COVID-19 that are mandated by local, state and
federal authorities.
MSI is an equal opportunity employer. We strive to develop and maintain a
culture that honors the perspectives and identities of our employees, our
communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including
race, religion, color, national origin, gender, sexual orientation,
gender identity, gender expression, age, marital or veteran status,
pregnancy or disability, or any other basis protected under applicable
law. In accordance with applicable law, we make reasonable accommodations
for applicants’ and employees’ religious practices and beliefs, as well
as any mental health or physical disability needs. MSI is an Equal
Opportunity Employer/Affirmative Action/Americans with
Disabilities/Veterans Employer.
Reasonable Accommodations:
If you would like to request reasonable accommodations during the
application process,
please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive
process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted.
No phone calls, please.
Proposal and tender opportunity
U.S. Teams and Clients
Institutional Strengthening and Localization (International Development)
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company
with local, client-focused delivery in more than 470 locations around the
world. Our reputation rests on the technical expertise and dedication of
our employees—22,000 associates working together to provide smart,
scalable solutions for challenging projects. We are proud to be home to
leading technical experts in water, environment, infrastructure, resource
management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow
us on social media to learn more about our people, culture, and
opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity
Employer. All qualified candidates will be considered without regard to
race, color, religion, national origin, military or veteran status,
gender, age, disabilities, sexual orientation, gender identity, pregnancy
and pregnancy-related conditions, genetic information and any other
characteristics protected by the law. We invite resumes from all
interested parties. Please visit our website at
www.tetratech.com to see the array
of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority
referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates
selected for interviews will be contacted.
Please no phone calls or agencies.
