Responsibilities
- Under the supervision of the Programme
Lead, the
Programme Assistant will be responsible for the following duties:
- Provides assistance
in support of planning and implementation activities/processes for the programme.
- Assists
in the preparation and analysis of partner applications; reviews and, ensuring
that requisite information is included and justified in terms of proposed
activities; propose adjustments as necessary in
collaboration with the programme officers
- Partner management inline with our grants
administration guidelines and the decision-making matrix
- Support with the capacity development of partners in
with the learning plans and work-plans developed
- Assist
with logistical and administrative arrangements relating to the implementation
of programme activities, including, making travel arrangements; identifying and
booking activity venues; communication with and necessary administrative
support to resource persons, participants and partners; preparing, sourcing and
ordering equipment and materials guided by our procurement procedures and
principles; collecting and filing activity documentation; preparing and
summarising information for reports and coordinating accountability and
liquidation of advances from the activity.
- Drafts
programme/project summaries, coordinates review and clearance process.
- Periodic
travel to programme activity sites to facilitate the implementation of
programme activities
- Support
the coordination of partners monitoring and compliance.
- Contributes
to the preparation of input for the implementation of programme support tools.
- Provides
support to upkeep and further enhancements of existing programme support, administrative
management and reporting tools.
- Plan
and implement activities as outlined in approved work plans, including
developing terms of reference and agreements; developing agendas and materials;
securing resource persons and other necessary inputs for activities; making
necessary logistical arrangements (travel, accommodation, etc.); and
coordinating completion of activity deliverables.
- Performs
other duties as assigned by the line Manager
Requirements
- Relevant
academic degree in project management,
international development, administration, social sciences, or
equivalent qualifications.
- A
minimum of 2 years work experience, with a proven track record of significant
achievement in programme / project management and administration in the
development sector.
- Strong
analytical and writing skills
- Strong
administrative, organisational, communication and interpersonal skills
- Fluency
in English
- Supportive
of a learning organisation with a strong willingness to share knowledge
- Strong
supportive and service-minded attitude as well as a high sense of
responsibility and commitment with strong attention to detail
- Experience
working with a range of individuals from various professional, educational, and
cultural backgrounds
- Proven
ability to think analytically, strategically, and with agility to translate
ideas and insights into action
- Demonstrated
organizational skills, and the ability to manage multiple tasks
simultaneously, while meeting deadlines
- Excellent
ability to express oneself orally and in writing in English
Benefits
This
position is offered for two years with three months probationary period,
starting as soon as possible. The position is located at ForumCiv's office in
Nairobi. Duty travels are part of the position. The gross salary is KES 150,000 per month, a pension is 15% of the gross salary is contributed to an established scheme and there's medical insurance for self and family.
