About Catholic Charities of Southern Nevada
Since 1941, the mission of Catholic Charities of Southern Nevada has been to serve those in need — the most vulnerable — regardless of race, religion or creed. This leading community resource offers help and hope with dignity as it strives to meet the diverse needs of men, women and children in Southern Nevada. Through the generosity of foundations, grants, organizations and individual donors, Catholic Charities operates 16 programs providing support to more than 4,500 people daily and encompassing
four core areas: Family Services, Food Services, Immigration and Refugee Services and Homeless and Housing Services. Catholic Charities also operates the largest Meals on Wheels program and Emergency Shelter Services in Southern Nevada. For additional information, please visit CatholicCharities.com.
Position Summary
Manage the Accounts Payable (AP) staff and processes. Review and enter invoices into an accounting software system; ensure invoices are properly approved, coded and allocated correctly. Process checks at the request of management; attach back up documentation to checks prior to giving to check signer and prepare signed checks for mailing. Prepare journal entries and reconciliations related to position. Analyze vendor trend reports. Manage and prepare annual 1099 tax documents and forms.
Essential Responsibilities
- Manage the AP monthly cycle process including, but not limited to; data entry, accruals, generate and analyze AP reports, providing insights and recommendations associated with Agency entities, and meet deadlines.
- Audit invoices and data entry for accuracy, coding, and compliance with policy and procedures.
- Maintain and analyze accounting records, ensuring accurate allocation of expenses to various programs and projects by monitoring and tracking expenses, ensuring proper coding and allocation to appropriate programs and grants.
- Manage the implementation of and maintain a paperless/automated AP process through continuous improvements and efficiency gains.
- Manage vendor relations including the reconciliation of statements, managing vendor relations and communications regarding invoicing, and payments ensuring that AP issues are handled in a timely manner.
- Run vendor trend reports and analyze for variances to ensure all monthly invoices have been received and entered.
- Set up vendors in accounting software and Purchase Order (PO) system.
- Manage the AP process related to the PO system.
- Run weekly cash disbursement reports, process and prepare check runs, and mail checks.
- Manage and assist with the electronic AP documentation, including scanning invoices and back-up, as well as procurement support into the filing systems.
- Create and input journal entries for related transactions.
- Create, maintain and update forms and documents.
- Process, monitor, and maintain vendor contracts, W-9s, and prepare annual 1099’s.
- File management, including archiving and setting up files for fiscal year.
- Assist with internal and external audits by providing necessary documentation and explanations.
- Protect all confidential information, Agency property and electronic data; comply with safety rules.
- Other related duties as directed.
Knowledge, Skills and Abilities
- Knowledge of Accounts Payable processes through 1099 preparation.
- Attention to detail and proficient data entry.
- Excellent organizational skills.
- Knowledge of general accounting procedures.
- Proficiency in computers and multiple software programs. Intermediate to advanced Excel knowledge.
- Sound judgment and ability to work autonomously, prioritize work and meet necessary deadlines.
- Possess excellent oral and written communication, as well as management and mentoring skills.
Qualifications
- Associate’s degree in accounting is preferred, or equivalent experience.
- Minimum of ten years accounts payable experience with 3 years in leadership.
- Non-profit and grant experience preferred.
- Must have a high level of integrity and commitment to the team.
- Strong organizational skills and a clear understanding of deadlines.
- Blackbaud NXT and Smart PO experience preferred, but not required.
- This is a full-time, in-office position.
- Flexibility schedule to work after hours and weekends, as necessary.
Physical Requirements
- Primarily works in an on-site office environment, but will also work throughout the agency and off-site as needed.
- Ability to effectively communicate with donors, volunteers, board members, and co-workers.
- Ability to operate and use office equipment, especially computer, keyboard and mouse.
- Must be able to provide own transportation throughout the day if needed.
- Ability to continuously sit and/or stand for up to 10 hours a day.
- May occasionally lift up to 25 pounds.
Catholic Charities of Southern Nevada offers an excellent benefits package, including insurance benefits, paid time off, and retirement plan.
CCSN is a drug free and equal opportunity employer. All employees must successfully complete a drug test and background check prior to employment.
