ABOUT THE OPPORTUNITY AND YOU
The Conservation Portfolio Program Associate plays a crucial role in supporting the team’s work through administrative, logistical, and communication support. You’ll coordinate meetings, site visits, and events, manage materials and logistics, and track RSVPs, while helping synthesize key insights for the team. Additionally, you’ll assist with grants management, data reporting, and proposal tracking to support decision-making.
This role requires exceptional organizational and multitasking skills, a growth mindset, and a commitment to equity in your work. You will work both independently and collaboratively in a dynamic environment, reporting to the Director of Conservation and partnering closely with the Senior Program Officer and Program Officer.
The ideal candidate is highly organized, thrives in dynamic settings, and believes that diverse perspectives drive the best outcomes. If you’re excited to contribute to impactful conservation efforts, we’d love to hear from you!
MAIN RESPONSIBILITIES
Supporting Program Initiatives
Support Conservation Program communication efforts, both externally and internally, including taking notes at team meetings, synthesizing, and sharing out to the team, and highlighting action items. Sending email correspondence to grantee partners with organizational announcements.
Develop and circulate materials, arrange building access, set up technology, and other room coordination.
Administration
Supporting Grants Management
Assist with the grant process: log proposals, verify tax status, verify that all materials are submitted, and gather additional materials from grantee partners if necessary.
Provide support to the Social Impact and Grants Management teams in managing the grants database at least quarterly: close out grants, monitor overdue reports, monitor duplicate organizations, confirm contact information, etc.
Other
EXPERIENCE AND QUALIFICATIONS
You may not check every box, or your experience may look a little different than what is outlined in this opportunity profile, but if you share the Foundation’s values and bring unique skills, we encourage you to apply!
A minimum of three years of administrative experience managing schedules, entering data, producing reports, and using databases.
COMPETENCIES AND SKILLS
Advanced technical acumen essential, with proficiency in virtual meeting platforms, MS Outlook, Word, Excel, and PowerPoint. The ability and willingness to quickly learn and utilize new technologies. Experience with Adobe Acrobat strongly preferred.
Awareness of and continuously addresses one’s privileges, biases, and cultural preferences and how they impact collaboration. Recognizes that individuals and groups can gain and demonstrate knowledge and skills in a variety of ways.
Lives the Foundation’s core values—Excellence, Respect, Humility, Authenticity, and Collaboration—in all aspects of work.
We are committed to building a diverse and inclusive organization and are most interested in finding the best candidate for the job. That candidate may come from a background less traditional to our field of work, and that’s just fine. And we know all candidates will not possess every single one of our desired qualities. We strongly encourage interested candidates to apply.
COMPENSATION AND BENEFITS
The position is a salaried, exempt, full-time role with a salary range of $75,000 to $90,000 annually for Chicago candidates, depending on professional and lived experience. For Washington, D.C., candidates, the salary range is $79,500 to $95,400 annually, reflecting the regional salary differentiation policy.
Additionally, the Paul M. Angell Family Foundation offers a highly competitive comprehensive benefits package including:
403b retirement savings plan employer contributions match: After three months of employment, the Foundation will contribute up to 9% of the employee’s salary—5% will be an outright contribution, and the Foundation will match up to 4% of the employee’s contribution to the plan.
In addition to vacation, holidays, wellness, and sick days, the PMAFF offices are closed from December 26th through New Year’s Day annually and employees’ salaries are paid during this closure.
We are committed to supporting your growth through professional development funds, tailored to your role and learning needs. We provide opportunities for collaboration, skill-building, and the time and space to grow in your career.
WORK ENVIRONMENT
Currently, this position operates within a hybrid working environment, with light in-person meetings and remote work. In the future, the role will require 2–3 in-office days per week in Washington, D.C., as team needs evolve
While performing the duties of this job, the employee is regularly required to talk or hear and use hands to operate equipment such as computers, phones, photocopiers, scanners, and filing cabinets. Reasonable accommodation will enable qualified individuals with disabilities to perform the position’s essential functions.
ABOUT THE CONSERVATION PROGRAM
The PMAFF Conservation Program works to protect the world’s oceans and marine species by funding programs, projects, and organizations that enhance marine biodiversity and confront the threats that imperil ocean health. Marine ecosystems are vital to life on earth, supporting vast biodiversity and providing livelihoods for communities globally. Unfortunately, these ecosystems face significant threats from human activities, including climate change, habitat destruction, overfishing, and pollution. PMAFF supports initiatives that implement sustainable Marine Protected Areas, reform international fisheries governance, conserve coral reefs and shark species, increase legal capacity for marine conservation, end plastic pollution, and combat climate change by decarbonizing maritime shipping and building international political will for climate action. Our strategic grantmaking emphasizes collaboration with ocean-focused donor-advised funds and funding collaboratives, utilizing a bi-annual grantmaking process to maximize impact.
ABOUT US - THE ORGANIZATION
The mission of the Paul M. Angell Family Foundation (PMAFF) is to work towards a world of thriving and equitable communities in which the promise and power of the arts flourish and where healthy oceans sustainably support the human and other animal species that depend on them. The Foundation was created in 2011 to honor Paul M. Angell and strives to embody the legacy of his compassion, ingenuity, and industriousness. The foundation currently employs 15 staff members and plans to expand to 25 by the end of 2025. In 2024, we awarded over 350 grants, totaling $54 million. The foundation is committed to fostering a culture of inclusiveness, embracing diverse voices, and creating equitable opportunities across all sectors of our work. We prioritize growth that is not only sustainable but also centered on fostering a supportive and collaborative environment where all individuals have the resources and opportunities to thrive.
OUR DIVERSITY AND EQUAL OPPORTUNITY CORE VALUE
Paul M. Angell Family Foundation is committed to equal employment opportunity and to compliance with applicable local, state, and federal antidiscrimination laws which prohibit discrimination and harassment against any employees or applicants for employment based on their actual or perceived race, color, religion, age, ancestry, marital status, protective order status, military status, sexual orientation, gender identity, gender expression, work authorization status, pregnancy and the potential or intention to become pregnant, AIDS/HIV status, medical condition, status as a victim of domestic, sexual, gender or criminal violence, certain arrest or criminal history records, lack of a permanent mailing address or a mailing address that is a shelter or social services provider, and use of lawful products outside of work during non-working hours. We will not tolerate discrimination or harassment based upon these characteristics or any other characteristic protected by applicable federal, state, or local law.
HOW YOU CAN APPLY
To apply submit application here!
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