The Stanford community includes more than 13,000 talented and dedicated staff that each play a vital role in shaping our future leaders, supporting groundbreaking research and resolving some of the world’s greatest challenges. Joining our administration team in the Office of the General Counsel (OGC), you’ll enable operations essential to the university's mission. You’ll provide a full range of legal administrative or operational support to the OGC including monitoring workflow and prioritizing multiple competing priorities with a heavy emphasis on calendaring.
Duties include:
- Act on behalf of the Office of the General Counsel in regards to identifying and resolving problems that are administrative or operational in nature. Liaison between department, university and healthcare clients and others.
- Prioritize and handle multiple projects simultaneously and independently, often under pressure and in a fast paced environment.
- Coordinate and manage attorney schedules and activities, including all logistics and calendar management and preparation for appointments and necessary follow up.
- Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively. Organize and maintain complex filing systems.
- Respond independently to general inquiries when appropriate, and make swift and accurate judgments in forwarding or responding to inquiries and requests.
- Assist with other projects as needed.
Qualifications:
- Associates degree and three years of relevant experience or combination of education and relevant experience.
- Strong organizational skills and attention to detail.
- Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times.
- Ability to multitask effectively.
- Proficiency in computer applications, such as Microsoft Office Suite, and a good understanding of databases.
- Excellent written and oral communications skills.
- Proactive work style and history of collaborative teamwork.
Physical Requirements:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, use a telephone, writing by hand.
- Rarely kneel/crawl, twist/bend/stoop/squat, sort/file paperwork or parts.
Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.
