The Department of Cardiothoracic Surgery has a long tradition of major contributions in medical research and education, as well as a strong commitment to quality clinical care delivery. The Department is dedicated to expanding the clinical and translational research efforts related to the fields of cardiology, cardiac surgery, critical care, anesthesia, imaging, thoracic surgery, thoracic oncology, and translational science. With an impressive number of sponsored research studies being conducted by our group at any given time, this position offers an exciting opportunity for an enthusiastic, motivated and professional team member.
We are seeking a full-time Facilities Specialist 3 to perform specialized, diverse work activities and coordinate solutions, working independently. This role solely supports the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. The Facilities Specialist 3 will manage lab and equipment orders, placement of equipment, and other duties required to perform Lab Safety to all labs.
We offer a dynamic work environment and the opportunity to contribute to the university’s operations and growth. If you are a proactive problem-solver with a passion for facilities management, we encourage you to apply.
Duties include:
- Serve as property operations / maintenance point of contact for facilities’ issues in complex facilities; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion; perform condition assessments; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization; analyze data and provide recommendations; coordinate, direct, inspect and approve contract work; identify, recommend & implement building operations & process modifications.
- Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; establishing tracking system.
- Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records.
- Complete project coordination by performing assigned tasks within department projects; acting as a project coordinator/liaison; overseeing and executing projects.
- Serve as safety management coordinator by correcting identified safety issues, performing root cause analysis, tracking chemical inventory, developing and conducting safety training.
- Coordinate communications services provide updates, alerts, notifications to building occupants.
- Coordinate space management and planning activities including analyzing moves for minimal disruption; move coordination; space inventory; maximizing space utilization.
- Provide technical leadership for a major installation, and order materials, tooling, and supplies.
- Modify and adapt standard operating protocols and procedures.
- Effectively manage training for collaborators, develop online training tools, and manage inventory.
DESIRED QUALIFICATIONS:
- Experience with chemical fume hoods and hazardous waste management.
- Experience with business development, inventory, and financial management.
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor’s degree and five years related, demonstrated technical facilities management experience, or a combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Analytical skills to analyze and track complex space, equipment and financial data.
- Interpersonal skills, mature judgment required to interact effectively with a broad range of people.
- Ability to coordinate and manage multiple projects with competing priorities.
- Working knowledge of applications such as Excel, Word, PowerPoint, Project.
- Experience working with internal and external vendors and services contracting.
- Background knowledge of safe handling and disposal of chemicals and hazardous waste.
- Ability to communicate effectively, both verbally and in writing.
- Experience in putting together training materials and workshops.
- Strong presentation skills required.
- Ability to maintain detailed financial records.
PHYSICAL REQUIREMENTS*:
- Frequently stand/walk, seated, performs desk-based computer tasks.
- Occasionally climb, twist/bend/stoop/squat, reach/work above shoulders.
- Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts.
WORK STANDARDS:
- Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety.
