Accounts Payable Specialist

EdAdvance • Connecticut • 1w ago

Position Type:
  Fiscal Services/Accounts Payable Specialist

Date Posted:
  3/27/2025

Location:
  EdAdvance LITCHFIELD, CT

EdAdvance is one of Connecticut's six Regional Educational Service Centers (RESCs). EdAdvance is also a partner in the RESC Alliance and works collaboratively with the other RESC groups to support state-wide initiatives.

Mission
EdAdvance, exists to promote the success of school districts and their communities.

EdAdvance is redefining what a Regional Education Service Center can be using a systemic approach – grounded in the “3C’s”, Connection Culture, and Customization. Focused on local and regional priorities, we are reinvesting the expertise, energy, and resources of the agency to amplify the benefit of our constituents.

Accounts Payable Specialist
Reports to: Director of Finance
Full Time 37.5 hours per week
Non-Exempt
Litchfield
Pay Rate: $25.64 – $34.00 / Hour. (50k-66k / year)
Position is open until filled

Job Purpose: Under the supervision of the Director of Finance, the Accounts Payable Specialist is responsible for managing all centralized Accounts Payable activities for EdAdvance. This position plays a key role in ensuring the timely and accurate processing of vendor payments and other financial transactions.

Major Responsibilities:

Process daily invoices, requisitions, and purchase orders, ensuring proper documentation and approval.
Maintain the accuracy of vendor files, making changes and additions as required.
Investigate and resolve internal and external queries related to accounts payable.
Ensure proper coding of expenses for accurate allocation.
Schedule payments in coordination with the Director of Finance to ensure timely disbursement.
Prepare checks and maintain supporting documentation and authorizations for audit and compliance.
Post purchase transactions into the accounting system promptly.
Handle year-end processing of 1099-MISC forms and maintain compliance with regulatory requirements.
Assist with year-end Fixed Asset processing.
Manage petty cash funds in collaboration with the Director of Finance.
Process recurring invoices and ensure correct handling of advance cash payments and reconciliations.
Complete and maintain vendor account applications, ensuring proper documentation.
Perform bank reconciliations related to Accounts Receivable.
Enter and post journal entries related to cash and bank reconciliations.
Provide general administrative and clerical support to the Director of Finance as needed, including filing, data entry, and other routine tasks.

These statements describe the essential responsibilities of the job; other duties not described here may be assigned as needed.

Scope and Impact:

High Impact: The Accounts Payable Specialist plays a crucial role in maintaining the financial integrity of the organization. Efficient processing of payments directly impacts vendor relationships and internal operations.
Cross-functional Collaboration: The position requires frequent interaction with all levels of management and department staff, ensuring smooth communication and financial accuracy across the organization.

Knowledge and Skills Required:

Previous experience in Accounts Payable is required; Associate’s degree in accounting or finance is preferred.
Proficiency in mathematics, with strong attention to detail and accuracy in data entry.
Strong computer skills, particularly in Microsoft Excel and Word.
Experience with MUNIS financial software is highly preferred.
Experience with Accounts Payable automation and digital financial processes is required.
Exceptional proofreading, analytical, and problem-solving skills.
Ability to work independently and as part of a team in a fast-paced environment.
Knowledge of accounting principles and financial regulations is essential.

Complexity and Creativity:

The role requires high levels of organization and goal orientation to manage multiple tasks and deadlines efficiently.
Must be proactive in identifying process improvements and resolving payment-related discrepancies.

Specialized Requirements and Responsibilities:

Solid understanding of basic accounting principles, including general ledger, accruals, and reconciliation processes.
Ability to manage sensitive financial data and maintain confidentiality in all interactions.

Application Procedure:
Applications should be submitted for consideration by visiting EdAdvance’s employment page at, http://edadvance.org/about-us/employment, and click on the APPLY button next to the job posting of interest.

EdAdvance does not discriminate in any of its programs, activities or employment practices on the basis of race, color, national origin, ancestry, sex, religion, age, sexual orientation, gender identity or expression, disability, veteran, marital or familial status, pregnancy, genetic information, or status as a domestic violence victim, (along with any other classification protected by law). EdAdvance further provides equal access to the Boy Scouts, Girl Scouts, and all other designated youth groups. To file a complaint of discrimination, write Director, Office of Civil Rights, U.S. Department of Education, Washington, DC 20250-9410, or the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103. Any person having inquiries concerning EdAdvance’s compliance with its nondiscrimination policies and procedures, including compliance with Section 504, Title VI or Title IX, should contact: HR@edadvance.org.