Stanford Otolaryngology – Head & Neck Surgery (OHNS) has a warm and collegial culture among our community of Faculty, Residents, Fellows/Instructors, Researchers, and Administrative Staff.
In this high-impact role, you will serve as an Executive/Project Coordinator in supporting the mission and vision of our department while acting as the primary liaison for both internal and external stakeholders within the Department of Otolaryngology- Head & Neck Surgery - Chairs Office. We are seeking an Executive/Project Coordinator, an accomplished administrative leader with a hybrid work arrangement (4 days onsite), who brings extensive experience in managing complex logistical operations and delivering exceptional support in a fast-paced, collaborative environment.
As a trusted Executive/Project Coordinator to the Department Chair’s Office, you will proactively anticipate needs, resolve challenges with minimal oversight, and provide seamless support in a dynamic and multifaceted setting. The ideal candidate will demonstrate superior autonomy, a keen sense of initiative, and a strong command of organizational strategy. Critical skills include exceptional business acumen, exemplary written and verbal communication abilities, adept multitasking, meticulous attention to detail, and a team-oriented mindset capable of fostering connections across our diverse academic and medical ecosystem.
If you are ready to contribute to a team dedicated to excellence in precision healthcare, cutting-edge research, and innovative education in otolaryngology – head & neck surgery, this role offers a unique opportunity to advance your career while shaping the future of education, healthcare, and research. Join us in our mission to lead and transform the field as a global center of excellence.
Apply today to be a part of this exciting journey! (please include a cover letter with resume)
Mission Statement:
- To deliver exceptional, innovative care in otolaryngology — head & neck surgery; to advance frontiers of knowledge; to educate patients, clinicians and researchers who will serve and inspire the global community to expand what is possible in medicine.
- We foster a collaborative, compassionate and inclusive culture that embraces diversity and social responsibility.
Duties include*:
- Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.
- Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.
- Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
- Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
- Manage complex business travel in compliance with unit, university, and sponsor policies.
- Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
- Manage multiple projects simultaneou
