Regularly attend workin conformance with the work schedule designated by the supervisor Manage and file documentation of program records Operate and coordinate the management information system Maintain accounting and budget records Perform clerical and administrative activities such as filing and handling calls, including the coordination of communication between staff and persons served Prepare requests for payment on all the department’s purchases, transportation, reimbursements, and other miscellaneous expenses Process billing forms and assist staff in billing process Perform secretarial duties as required in a competent fashion Maintain and order sufficient inventory of office supplies Perform record keeping functions such as scheduling of vacation time Schedule appointments, confirms meetings, and maintain calendar Process incoming and outgoing mail/data Prepare budget information as requested and maintain record of expenditures Prepare time sheets for supervisory review Ensure confidentiality is maintained through the securing of confidential information and performing work duties in a manner that protects against disclosure unless authorization has been given for such disclosure Monitor the environment of care to ensure common areas/client reception areas remain neat and orderly Resolve and report safety concerns or hazards immediately upon observation as per program or building protocols Ensure sign in/sign out protocols are maintained for clients, visitors, vendors, and staff and that such protocols conform with the facilities risk management plan Perform any other duties and responsibilities requested by the supervisor |